Administrative Assistant to Hospital Medicine

Job Purpose:

The Administrative Assistant to Hospital Medicine is responsible for clerical and administrative duties as assigned by the Medical Director of Hospital Medicine. This role performs a range of duties to provide administrative support to Hospital Medicine. The administrative assistant should have superb organization and time management skills. Must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fastpaced environment.

Essential Duties & Responsibilities:

Primary Duties

Percent of Time

Scheduling and Meeting Coordination: Coordinate and manage schedules for providers with internal teams and external partners. This includes but is not limited to securing meeting locations setting appropriate timeframes preparing and distributing agendas and relevant documents and sending out formal calendar invitations.

20%

Document Management: Maintain and monitor the electronic filing system for the Hospital Servies Department to ensure documents are accurately organized uptodate and easily retrievable. Uphold departmental standards for document control and confidentiality across all electronic records.

20%

Providing Onboarding Support: Facilitate comprehensive onboarding experience for new providers by ensuring the timely distribution of necessary hardware software offices supplies and department materials. Coordinate office tours introduce hospital procedures and ensure alignment with institutional formalities to foster a smooth transition. This would include collecting crucial credentialing documents for the onboarding process.

20%

Rotating Schedule Coordination: Oversee and manage outside provider and student schedules. Responsibilities include but are not limited to gathering all necessary documentation prior to arrival as well as coordinating schedules with inhouse providers and ancillary staff.

20%

Office duties: answer phones order office supplies manage mail and incoming communications and other duties asked of an assistant.

10%

Other duties as assigned

10%

Qualifications:

Education:

High School graduate or GED.

Experience:

23 years of administrative assistant experience required; computer skills required.

License/Certification/Credential:

None

Our work begins where we are all equal at the heart.

Bethany Childrens Health Center (formerly The Childrens Center Rehabilitation Hospital) located in Bethany Oklahoma is an innovative leader in the field of pediatric rehabilitation and 24hour complex care. The ACHC accredited hospital offers inpatient and outpatient services for children (ages 021) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patients physical and cognitive potential and ensure the family has the training and resources needed for a smooth transition from hospital to home.

In order to maximize the potential of every child we must maximize the potential of every employee. We are committed to providing staff with the physical emotional spiritual financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation benefits stateoftheart equipment and wellness programs. Opportunities for professional growth include inservice training leadership development tuition reimbursement and scholarships.

**Due to the nature of our pediatric services this organizations positions are classified as safetysensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA) a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Childrens Health Center to refuse to hire an applicant or discharge an employee in a safetysensitive position who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.