Administrative Assistant
Administrative Assistant
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Job Description
Overview
Connecting clients to markets and talent to opportunity
With 4300 employees and over 400000 retail and institutional clients from more than 80 offices spread across five continents were a Fortune-100 Nasdaq-listed provider connecting clients to the global markets focusing on innovation human connection and providing world-class products and services to all types of investors.
At StoneX we offer you the opportunity to be part of an institutional-grade financial services network that connects companies organizations and investors to the global markets ecosystem. As a team member youll benefit from our unique blend of digital platforms comprehensive clearing and execution services personalized high-touch support and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.
Role Overview
The Administrative Assistant will play a key role in supporting the smooth running of day-to-day operations across the business. This role will provide general administrative support to multiple teams assist with reception cover coordinate office tasks and contribute to maintaining a well-organised and efficient working environment
Responsibilities
Key Responsibilities:
- Records Management & Audits
- Monitor and maintain archiving systems.
- Notify teams when archived items are due for recall re-archiving or destruction.
- Prepare documentation and data to support quarterly audits (1 per quarter).
- Maintain access control records including Access Denied and Granted reports.
- Travel & Event Coordination
- Assetbusiness travel and visa arrangements.
- Asset hotel bookings.
- Support planning and delivery of internal and external events.
- Assisting with events and internal communications
- Office & Facilities Support
- Cover reception duties and visitor management as required including during peak periods.
- Perform general filing data entry and document handling.
- Regularly update the office hub/intranet with relevant information.
- Update and monitor daily office attendance compiling monthly reports for stakeholders.
- Health & Safety
- Act as a designated First Aider and Fire Warden.
- Distribute annual DSE (Display Screen Equipment) assessments and follow up on issues and necessary remedial actions following the health &Safety procedures
- Additional Support
- Assist with the management and distribution of sports tickets and O2 allocations.
- Provide general administrative support across teams ensuring a responsive and collaborative approach.
- Provide ad-hoc support for internal projects or initiatives.
Qualifications
- Proven experience in a similar administrative or office support role.
- Strong organisational skills and attention to detail.
- Excellent verbal and written communication skills.
- Confident in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Able to work independently and as part of a team.
Work Arrangement
5 days in the office
Employment Type
Full-Time
