Accounting Administrative Assistant - Winn

The Winnemucca Accounting & Administrative Assistant is responsible for performing nonprofit accounting tasks including submitting accounts payable accounts receivable and cash receipts and purchasing functions for requisitions and purchase orders.

This position also provides administrative support to the Winnemucca Executive Director as well as performing various accounting projects and grant reporting as assigned by the Boys & Girls Club of Truckee Meadows CFO.

ESSENTIAL FUNCTIONS:

Accounting Assistant:

• Account for cash receipts and perform regular audits of cash handling procedures.
• Receive payments prepare receipts and bank deposits in a timely manner.
• Review invoices and credit card receipts for correct coding to the general ledger.
• Invoice customers track payments and regularly follow up on any unpaid receivables for facility rentals fitness center catering and fundraising.
• Support Membership Coordinator with registration and reporting in Club Hub.

Administrative Assistant:

• Provide administrative support to the Winnemucca Executive Director.
• Coordinate financial and administrative support at various fundraising special events.
• Provide training and support to Winnemucca staff regarding BGCTM policies and procedures and ensures they are strictly adhered to.

ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all.

SKILLS/ABILITIES:

• Excellent written and verbal communication skills able to communicate effectively with a diverse population and represent BGCTM professionally to the community.
• Excellent organizational skills and attention to detail and accuracy.
• Able to produce and provide data/reports in a timely manner.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact professionalism and diplomacy.
• Able to multitask and prioritize in a dynamic work environment.
• Proficient with Microsoft Office Suite or similar software.
• Passion for the mission and values of the Boys & Girls Club

CERTIFICATIONS/ASSOCIATIONS:

• After hire will receive mandatory training including Safety Skills CPR/First Aid etc.
• After hire will be registered with Boys and Girls Clubs of America.

EDUCATION/EXPERIENCE:

• Associates Degree or 35 years of experience in Business Finance or Accounting.
• 13 years of related experience strongly preferred nonprofit experience a plus.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Must be able to perform duties which require walking talking hearing standing sitting and/or bending for long periods of time. May occasionally be required to kneel run and/or climb.
• Must be able to use hands and arms to enter data into the computer use the telephone and other office equipment.
• Must be able to perform surface and deep cleaning appropriately using potentially hazardous cleaners including bleach as needed.
• Must be able to lift move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45pound weight limit require additional assistance when moving lifting or manipulating.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.