Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- The Administrative Assistant is managing purchase orders and provides support to the Executive Assistant in handling signature requests and filing and other administrative tasks. The Administrative Assistant must have a professional demeanor and will interact with high level internal and external contacts.
- This role will sit at our San Diego office.
- Provide administrative support to the Executive team and their staff as requested and handle signature requests and document filing from all departments for them.
- Manage purchase orders and payment of invoices at the direction of Executive team Schedule internal and external meetings luncheons conference calls and presentations. Handle all details including coordinating IT equipment reserving meeting rooms catering etc.
- Draft type and edit correspondences reports memos and other forms of internal and external records and communications while maintaining a high level of confidentiality Gather information and run reports as necessary
- Requires significant discretion as this role will have access to company confidential information files and records
- Work on special projects as assigned
- Exceptional interpersonal skills; professional demeanor and attitude
- Strong organizational skills
- High level of attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize key business objectives and respond quickly to changing priorities
- Ability to work independently with minimal daily instruction
- Able to multitask and work in a fast-paced environment
- Proficient in Excel Word and Outlook
- Must be at least 18 years of age
- High School diploma: Bachelors degree from an accredited college or university is preferred
- Minimum three years of experience supporting an Executive team
- Previous experience using Concur or other system for travel and expenses is preferred
Employment Type
Full-time
