Operations Coordinator (Operations)
Operations Coordinator (Operations)
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Job Description
Job Skills / Requirements
Portfolio Focus:
The operations Coordinator is an entrylevel support role within Guardtecks Operations Department with a strong emphasis on fleet oversight mobile team logistics inventory control administrative office functions and supply coordination. This role supports daily operations by maintaining accurate records ensuring the availability of supplies and equipment and assisting with basic documentation and reporting. Working under the guidance of the Operations Manager and in support of the Operations Lead the Operations Coordinator is essential to sustaining operational readiness and smooth internal workflows. This position is ideal for individuals entering the operations or security field who bring reliability organization and a willingness to grow.
Key Responsibilities:
Fleet Mobile & Inventory Coordination (40%)
- Maintain uptodate records for fleet vehicles including registration insurance and service scheduling.
- Support mobile teams with vehicle readiness inspections and incident followups.
- Track organize and restock all uniforms and field equipment.
- Document uniform and equipment issuance and returns.
- Ensure inventory areas are tidy labeled and updated regularly.
Office Supplies & Administrative Tasks (25%)
- Monitor and restock office supply inventory.
- Maintain filing systems for operational HR and scheduling documents.
- Assist with administrative coordination between departments.
- Process internal forms and support document accuracy.
- Support general clerical duties such as printing scanning and email formatting.
- Greet and assist office visitors contractors and vendors in a professional manner. (As Required)
- Help coordinate and confirm guard appointments or scheduled office visits. (As Required)
Reporting & Documentation (15%)
- Maintain trackers for fleet equipment office supplies and attendance.
- Assist in preparing weekly summaries and reports for management.
- Follow up on incomplete shift documentation or supply returns.
- Support the accuracy and consistency of administrative records.
Onboarding Field Support & Guard Audits (10%)
- Assist with onboarding by preparing uniforms and initial equipment.
- Organize and verify documentation packages.
- Ensure offboarding items are returned and logged appropriately.
- Conduct basic guard audits as assigned including uniform compliance equipment checks and documentation verification.
General Support & Ad Hoc Duties (10%)
- Provide assistance to Operations Manager and Operations Lead as required.
- Support crossfunctional teams during highdemand or transition periods.
- Participate in small projects or regional administrative efforts.
Knowledge Skills Experience and Education
- Entrylevel experience in operations administration or logistics preferred.
- Minimum 23 years in an administrative coordination or operations role.
- Experience in security facilities property services or field service industry strongly preferred.
- Prior use of scheduling systems data entry and compliance tracking tools.
- Familiarity with uniforms/equipment inventory or vehicle fleet admin an asset.
- Reliable and detailoriented with strong organizational habits.
- Proficient in Microsoft Office (Excel Word Outlook Teams).
- Comfortable managing supplies and working with simple tracking tools.
- Good verbal and written communication.
- Valid Drivers License
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Education Requirements (All)
Higher Education
Certification Requirements (All)
Alberta Security License
Class 5 drivers license
Additional Information / Benefits
Benefits: Medical Insurance Life Insurance Dental Insurance Vision Insurance Paid Vacation Paid Sick Days Paid Holidays Educational Assistance Special Incentive Plans
This is a FullTime position
Required Experience:
IC
Employment Type
Full-Time
