Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Company Overview
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify peoples lives. With intelligent agreement management Docusign unleashes businesscritical data that is trapped inside of documents. Until now these were disconnected from business systems of record costing businesses time money and opportunity. Using Docusigns Intelligent Agreement Management platform companies can create commit and manage agreements with solutions created by the #1 company in esignature and contract lifecycle management (CLM).
What youll do
We are looking for a dynamic and hardworking Executive Assistant (EA) to join our team providing direct support to our EVP and Chief Information Officer (CIO). As EA to the CIO you will play a pivotal role not only in keeping the organization running smoothly and efficiently but inspiring morale and team building. Our ideal candidate has executive presence is highly organized exhibits great judgment high attention to detail thinks strategically and is proactive upon CIO requests. This person will play an important role as the primary liaison between our board of directors and our executive team.
The EA to the CIO will also be responsible for a wide range of tasks from assisting with Town Hall meetings managing both internal and external requests of our CIO; planning scheduling and coordinating CIO travel and meetings and supporting virtual and onsite team events. The successful candidate will benbsp; personable responsible trustworthy and thrive in a fastpaced and exciting environment. This position requires constant communication high levels of business maturity confidentiality and mutual engagement.
This position is an individual contributor role reporting to the Chief Information Officer.
Responsibility
Serve as a first point of contact for the CIO
Develop and maintain systems to prioritize the CIOs time and activities
Anticipate and independently resolve internal and external scheduling conflicts
Manage a complex calendar that includes scheduling meetings and travel conferences speeches presentations (offsite and/or internal) and group events
Make comprehensive and end to end travel arrangements and process expense reports
Act as a creative problem solver liaison and facilitator in managing support responsibilities
Act as a lead on the facilitation and coordination of communications and administrative procedures across the CIO team
Draft review and edit correspondence reports and executivelevel presentations with a high level of accuracy and attention to detail
Collaborate with EAs to the leadership team and provide backup support as needed
Help with logistics for inperson Board and Committee meetings (e.g. IT setup catering track attendance guest presenters Board dinners)
Job Designation
Hybrid: Employee divides their time between inoffice and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly inoffice expectation)
Positions at Docusign are assigned a job designation of either In Office Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a positions job designation depending on business needs and as permitted by local law.
What you bring
Basic
- Bachelors degree
- 5 years of relevant professional experience supporting a Clevel executive in a fastpaced and demanding corporate environment preferably with a public technology or SaaS company
- Experience in working with highly confidential information
Preferred
- Demonstrated professionalism and discretion
- Comfortable with ambiguity and capable of making appropriate decisions independently
- Cando attitude proactive and solution oriented consistently looks for ways to add new value and assist the team
- Demonstrated ability to respond to needs quickly and efficiently and prioritize work with a strong attention to detail
- Selfstarter who is able to work with little or no supervision anticipates needs of leaders
- Ability to effectively communicate and collaborate with a diverse range of people and job functions including at the senior executive and director level
- Excellent judgment in setting priorities and interacting with internal and external contacts
- Ability to work well under pressure and respond to tight deadlines
- Excellent interpersonal verbal and written communication skills
- Strong focus on customer service team player mentality and ability to work collaboratively with others
- Fully proficient on modern productivity software such as Google Docs Sheets Slides and Docusign provisioned AI assisted apps
Wage Transparency
Pay for this position is based on a number of factors including geographic location and may vary depending on jobrelated knowledge skills and experience.
Based on applicable legislation the below details pay ranges in the following locations:
California: $54.90/hour $85.14/hour
This role is also eligible for the following:
- Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of preestablished sales goals. NonSales roles are eligible for a company bonus plan which is calculated as a percentage of eligible wages and dependent on company performance.
Global benefits provide options for the following:
- Paid Time Off: earned time off as well as paid company holidays based on region
- Paid Parental Leave: take up to six months off with your child after birth adoption or foster care placement
- Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
- Retirement Plans: select retirement and pension programs with potential for employer contributions
- Learning and Development: options for coaching online courses and education reimbursements
- Compassionate Care Leave: paid time off following the loss of a loved one and other lifechanging events
Life at DocuSign
Working here
Docusign is committed to building trust and making the world more agreeable for our employees customers and the communities in which we live and work. You can count on us to listen be honest and try our best to do whats right every day. At Docusign everything is equal.
We each have a responsibility to ensure every team member has an equal opportunity to succeed to be heard to exchange ideas openly to build lasting relationships and to do the work of their life. Best of all you will be able to feel deep pride in the work you do because your contribution helps us make the world better than we found it. And for that youll be loved by us our customers and the world in which we live.
Accommodation
Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation or a religious accommodation during the application process please contact us at .
If you experience any issues concerns or technical difficulties during the application process please get in touch with our Talent organization at for assistance.
States Not Eligible for Employment
This position is not eligible for employment in the following states: Alaska Hawaii Maine Mississippi North Dakota South Dakota Vermont West Virginia and Wyoming.
EEO Statement
Its important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience skill aptitude and a cando approach. We will not discriminate based on race ethnicity color age sex religion national origin ancestry pregnancy sexual orientation gender identity gender expression genetic information physical or mental disability registered domestic partner status caregiver status marital status veteran or military status or any other legally protected category.
Employment Type
Full-Time
