Executive Administrative Assistant
Executive Administrative Assistant
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$ 67248 - 84060
1 Vacancy
Job Description
Location:
(HIESA) ChicagoJob ID:
R0101223Date Posted:
Company Name:
HITACHI INDUSTRIAL EQUIPMENT & SOLUTIONS AMERICA LLCProfession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
Job Title: Executive Administrative Assistant
Reports To: President & CEO
Location: Chicago IL
Status: Regular-Full Time
Summary of the Position:
Hitachi Industrial Equipment & Solutions America LLC is seeking an experienced Executive Administrative Assistant to provide high-level support to senior leadership including the President. This role is based at the front desk of our Elk Grove IL office and requires a proactive resourceful individual with outstanding communication skills keen attention to detail and a commitment to confidentiality. Given the fast-paced and dynamic nature of our executive environment the ideal candidate will demonstrate flexibility professionalism and a solutions-oriented mindset.
Duties and Responsibilities:
- Provide executive-level administrative support to 24 members of the leadership team including calendar management meeting coordination travel arrangements client correspondence and handling calls mail and emails.
- Coordinate complex scheduling manage meeting logistics and ensure timely flow of information to and from senior leadership.
- Arrange domestic and international travel including accommodations transportation and meal planning; assist with expense reporting.
- Perform general office administrative tasks such as greeting visitors answering incoming calls ordering office supplies managing mail distribution and maintaining electronic and paper filing systems.
- Draft edit and format a range of documents including reports presentations and correspondence.
- Organize team communications and assist in planning and executing internal and off-site events.
- Schedule and prepare for meetings including creating agendas organizing logistics and recording meeting minutes.
- Provide administrative support for special projects and corporate initiatives as assigned.
- Maintain strict confidentiality with all sensitive materials information and discussions
Qualifications:
- 2 years of experience in an administrative role reporting directly to upper management
- Self-motivated high initiative self-directed
- Strong attention to details
- Achievement oriented
- Excellent verbal and written communication skills
- Proficiency in Microsoft office Suite
- Ability to travel 30%
- Must be able to lift up to 25 lbs.
Education:
- High School Diploma or equivalent
For California only (as required by Californias Pay Transparency for Pay Equity Act (SB 1162): The expected salary for this position in our California office is $67248 $84060. Pay is determined based on a variety of factors including but not limited to depth of experience in the practice area. Employees are eligible to participate in Hitachi Americas variable pay program subject to the programs conditions and restrictions.
Hitachi Industrial Equipment & Solutions America LLC is an equal opportunity employer and will not discriminate based on race religion color age gender sexual orientation national origin genetic information veteran status physical or mental disability or other protected categories under applicable law whether in recruitment employment promotion transfer compensation or other conditions of employment.
Employment Type
Full-Time
