Payroll & HR Operations Specialist
Payroll & HR Operations Specialist
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USD 39200 - 50225
1 Vacancy
Job Description
George Fox Universitys Office of People & Culture (Human Resources Department) is looking for a highly motivated individual to serve as Payroll & HR Operations Specialist.
About the Job:
In a fastpaced multistate organization the Payroll & HR Operations Specialist is responsible for payroll processing for the organization. The successful candidate will have incredible attention to detail and organizational skills while being articulate technically strong dynamic and driven. The ideal candidate has a passion for the employee experience and a desire to learn. Are you ready to be known
Job responsibilities include but are not limited to:
- Payroll (60%)
- Following established standard operating procedures (SOPs) processing payroll accurately and on time ensuring that employees are paid on schedule including monthly biweekly and offcycle payrolls for the University. Ensuring accurate and current data is used: collecting calculating and entering data for payroll processing based on hours worked and any other relevant information.
- Generating various payroll reports and ensuring that they are accurate and timely.
- Providing professional prompt and accurate payroll communications. Responding to payroll email inquiries and payroll questions in various inboxes.
- Assisting with producing account balance and payroll reconciliations.
- Record Keeping & HR Support (20%)
- Maintaining accurate and compliant employment records: data entry paperwork processing and filing (W4 Direct Deposit etc.) into systems according to established procedures.
- Maintaining accurate payroll records including employee hours worked leave taken and deductions made.
- Supporting compliance with legal requirements: processing all payrollrelated taxes such as federal and state income tax social security and medicare taxes are withheld and paid in accordance with legal requirements.
- Office Support & Customer Service (20%)
- Responding professionally and promptly to various requests including processing employee paperwork verifications of employment income verifications public service loan forgiveness (PSLF) applications and stale dated check follow ups.
- Delivering the Be Known promise by effectively responding to employee payroll inquiries such as pay deductions and taxes in a timely manner.
- Ordering office supplies.
- Processing department requisitions bills and purchasing.
- Other duties as assigned.
- Attending meetings.
- Working effectively with other departments.
- Providing off cycle backup as needed.
- Communicating effectively and courteously with others including employees students and the public in a spirit of teamwork respect and customer service.
- By actions words and lifestyle be a Christian role model to students whether through casual contact or in a formal supervisory role.
- Demonstrating awareness respect and appreciation for diversity of culture background race sex political views expressions of faith etc. and works well with a variety of people.
A day in the life of this position:
The position is interfacing regularly with colleagues day to day to ensure employees receive accurate and timely pay for their work at the University. Daily tasks can vary or be repetitive depending on where in the payroll cycle we are. The HR/Payroll team is highly collaborative and works to address issues and solve problems together as they arise. We work hard and we have fun.
Were looking for candidates who have:
- A demonstrated professional attitude and excellent customer service skills.
- Excellent communication and interpersonal skills.
- Demonstrated strong attention to detail organizational and analytical skills in a business setting.
- The ability to maintain confidentiality display discretion and protect the privacy of information.
- High motivation ability to be autonomous and proactive with a genuine interest in employee experience.
- The ability to work through complex problems in cooperation with others.
- The ability to learn and apply employment laws and regulations.
- Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore only applicants who do not require sponsorship for employment visas now or at any point in the future should apply.
- A commitment to the Universitys Theology of Racial and Ethnic Diversity.
- A desire to work with a diverse community of students and employees who represent various cultures backgrounds abilities ethnicities political views and expressions of Christian faith.
- A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.
Preference Will be Given to Those Who Have the Following Attributes:
- Any additional education in accounting or a related field.
- Experience with PeopleSoft.
- Prior office experience general payroll bookkeeping.
Job information:
- Hours Per Week: 40 hours per week 12 months of the year (1.0 FTE)
- Primary Work Location: Newberg Campus
- Working Conditions: Physical requirements are those of a normal office environment.
- Supervisor: Payroll Manager
George Fox University has been transforming students lives for over 125 years. We are a Christcentered community that prepares students spiritually academically and professionally to think with clarity act with integrity and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first with Christ at the center of our work embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.
Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the universitys mission as described in the Statement of Faith and Community Lifestyle Statement on our website.
As a Christcentered community George Fox University is an institution that values diversity as an essential dimension of Gods design for human communities. In seeking to become a more inclusive community we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.
What is most appealing about working at George Fox University
- Faithfriendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures praying with staff members and students at work and helping to make an impact on the world in a way that promotes Christian values.
- Unapologetically Christian: As a university we have an enduring commitment to Christ his kingdom and the truth of Gods Word.
- Live out your calling: You are able to use your Godgiven talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
- Equip students for kingdom work: You can be a part of helping students discover their callings at which they will be able to glorify the kingdom of God just as they have seen you do.
For your personal wellbeing we offer:
- A strong Christian vision and missionled organization with opportunities for your growth and contributions.
- Wonderful Christian peers and a vibrant student population.
- A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
- Free Fitness Center membership.
- Free parking.
- Rich employee benefit package.
Application Procedures kindly apply only through this website
When completing the online application please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:
- Letter of Interest
- Curriculum Vitae (CV) or Resume
- Other supporting materials may be requested at a later stage of the review process.
Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.
We invite you to Be Known at Oregons largest private and nationally recognized Christian University!
**This position is subject to close at any time regardless of the date on the posting.
**Have questions or need assistance with our application process Contact
Equal Employment Opportunity Policy
The university is an equalopportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex age race color marital status national origin disability veteran status or any other status to the extent prohibited by applicable local state or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship including promotion pay training classification performance reviews discipline and termination.
George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the universitys faith statement and its statement of community responsibilities. Within the context of this agreement and commitment employment opportunities are otherwise available to all persons on the basis of their experience and skills.
In the recruiting process the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the universitys workforce to better match their availability in the labor market. Hiring decisions are based on the applicants qualifications as they relate to the needs of the position.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
