Administrative Assistant to the Director of Business Services

Montgomery County Intermediate Unit 23

Posted on : 10-05-2025

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1 Vacancy

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Job Location

Norristown, PA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 10-05-2025

Job Description

Position Type:
Office & Administrative Support/Administrative Assistant

Date Posted:
5/8/2025

Location:
Lafayette Building

Closing Date:
05/22/2025

A vacancy exists for anAdministrative Assistant to the Director of Business Servicesposition to work within the Office of Business Servicesat the Montgomery County Intermediate Unit. The Administrative Assistant to the Director of Business Services performs secretarial accounting and related duties. This position supports the Business department by managing administrative tasks supporting procurement and vendor communication and assisting with reporting and compliance process.

Qualifications:

No postsecondary degree required; Associates/BS Degree in accounting preferred.
Minimum of 57 years of progressive experience in administrative support
Expertise (includes one or more of the following):
1. Specialized skills in area to be able to work autonomously as proven through work experience.
2. Very professional approach to their work that includes very strong customer service skills.
3. Very Strong Technology skills including extensive use of Microsoft applications as well as MCIU software
Ability to operate office equipment and use computer technology efficiently
Must be a proficient typist know how to format business correspondence/reports and must appropriately handle confidential information
Ability to work independently and make workrelated decisions and exercise good judgement in prioritizing tasks
Original certificates of clearance from the State Police Child Abuse Registry and PDE FBI

Duties & Responsibilities:

Provide administrative support to the Business Office including calendar management meeting coordination and document preparation.
Track department expenses and prepare purchase requisitions as needed.
Prepare reports presentations and documents as requested. Obtain signatures (electronic or hard copy) on a variety of documents as needed.
Coordinate with vendors and service providers as needed to support the work of both Offices.
Manage and prioritize incoming communications and maintain a comprehensive list of key internal and external contacts.
Annually gather key district information/documents including but not limited to internal and external ethics statement forms MCIU budget tally sheets October 1 enrollment data etc.
Help organize internal meetings team events and crossdepartmental collaboration.
Prepare preliminary Board agenda for Office Director review.
Support the Right to Know process for the MCIU.
Support the data gathering for risk management insurance renewals. Submit risk management insurance claims as needed. Obtain certificates of insurance.
Conduct research or gather data to support MCIU initiatives and decisionmaking.
Provide accounting support as needed.
Manage the registration process for various events. Support the preparation of these events. Attend and support the events onsite.
Maintain records files and databases relevant to MCIU operations.
Support Business Operations by taking cash deposits to the bank as needed.
Maintain a positive working relationship with IU staff district staff Board Members PDE parents government officials and a wide variety of service agencies.
Provide backup support and assistance to Recording Secretary to the Board of Directors.
Project a positive image of IU and its programs and services.
Serve as a backup to other staff members as assigned.
Perform other related duties as assigned.

Location:
The MCIU office is located at2 W Lafayette St. Norristown PA 19401.

Work Schedule:
Monday Friday 7 hours/day 12 months (260 262 days/year)

Pay Rate:
$30.18/hour $35.50/hour

About Us:
The Montgomery County Intermediate Unit a regional educational service agency provides dynamic visionary leadership and effective efficient services for constituent school districts schools and students.

Why Should You Apply
The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include

Health and wellness benefits including medical dental prescription vision and life insurance.
Tuition reimbursement.
Eligibility for federal student loan forgiveness.
Participation in PSERS (Public School Employees Retirement System).
Paid time off benefits.

How to Apply:
Applications can be submitted online at ID: 1492).Please contact the Human Resources Office atif you have any questions or need assistance.

The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race color religious creed national origin sex age or disability.

Key Words:
Administration
School District
Montgomery County

Required Experience:

Director

Employment Type

Hourly

Company Industry

Key Skills

Apply Now

About Company

Montgomery County Intermediate Unit 23

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Administrative Assistant to the Director of Business Services

Montgomery County Intermediate Unit 23

Job Description

Employment Type

Company Industry

Key Skills

About Company

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