Procurement Supervisor - Business Office
Procurement Supervisor - Business Office
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Salary Not Disclosed
1 Vacancy
Job Description
This is for theSchool Year with the anticipated start date of July 1 2025.
Fulltime positions (30 hours/week) are eligible for benefits on the first of the month following their 60thday of employment: The District Benefits are very competitive and include health dental vision and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page atBenefits Page Link
TITLE: Procurement Supervisor
EMPLOYMENT TERMS: 1.0 FTE; 12Month position
SALARY CLASSIFICATION: Classified Exempt
GENERAL STATEMENT of RESPONSIBILITIES:
Under general supervision the Procurement Supervisor will be responsible for all aspects of the procurement process including but not limited to purchasing accounts payable receiving warehouse and fixed assets. Perform the following duties personally or through subordinates.
PRINCIPLE DUTIES:
- Maintains an ability to deal effectively with matters of confidentiality.
- Performs financial administration support and reporting functions to include but not limited to preparation and timely submission of bid applications and reports as needed in compliance with Arizona School Procurement laws and regulations.
- Maintains accurate vendor records.
- Processes district requisitions issues purchase orders.
- Serves as the point of contact for verifying department/site/project budget availability prior to issuance of purchase orders.
- Build effective stakeholder and internal customer relationships understanding budgetary targets and influencing spend decisions ensuring high service levels and adding value in other categories
- Acts as an accounting liaison to external vendors pertaining to Financial and Single Audit requirements and prepares and maintains all vendor records.
- Oversee the annual issuance of federal 1099 documents.
- Maintains all documentation required to justify due diligence in procurement.
- Establishes and maintains procedural manuals for all positions in the procurement department.
- Supervises account for payable functions and personnel.
- Supervises warehouse/receiving/fixed assets functions and personnel.
- Responsible for maintaining accurate fixed asset documentation and listing in compliance with the Uniformed System of Financial Records (USFR).
- Maintains knowledge of the Arizona USFR relevant Generally Accepted Accounting Principles Uniform Grant Guidance and Generally Accepted Auditing Standards.
- Responsible for physical inventory of fixed assets in compliance with USFR.
- Attend jobrelated workshops inservices etc. to maintain proficient technical skills continued professional growth and keep informed on compliance issues and requirements.
- Comply with all rules regulations and policies of the Governing Board that related to the duties as prescribed.
- Performs other duties as assigned/required.
OCCUPATIONAL CONDITION:
Low risk Work is routinely performed in indoor/outdoor environments including exposure to noise and being on your feet for extended periods of time. May require standing in inclement weather including summer heat.
Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The applicant for this position is required to:
- regularly required to sit talk and/or hear.
- Sit approximately 75% of the time
- Walk and stand approximately 20% of the time
- Kneeling/Stooping approximately 5% of the time
- Lift on a regular basis 3050lbs
- Use hands to finger handle or feel objects tools and/or controls; and reach with hands and arms on a regular basis.
- Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.
QUALIFICATIONS:
- Valid AZ Dept of Public Safety IVP Fingerprint Clearance Card
- Associate degree in business supply chain accounting or related field. An equivalent combination of academic preparation and related experience (a minimum of 3 years of related experience without a degree) from which comparable knowledge skills and abilities have been achieved may be acceptable.
- Knowledge of Arizona School procurement statutes and regulations.
- High level of clerical and organizational skills.
- Proficient with Microsoft Office Suite software.
- Demonstrated team leadership database management and stakeholder coordination skills.
- Excellent communication skills (verbal written and presentation).
- Supervisory experience or progressive leadership experience preferred.
- Experience working in an educational or governmental business environment is highly desirable.
- The chosen person must be results oriented with a demonstrated ability to produce specific and measurable results.
KNOWLEDGE AND SKILLS:
- Handling sensitive and confidential issues.
- Comprehensive knowledge of Federal and State financial reporting requirements and practices.
- Training development and delivery experience. Preferably in an educational environment.
- Knowledge of quality tools and models benchmarking practices and techniques statistics and financial analysis.
- Knowledge of district policies state and federal laws affecting work.
- Knowledge of safety practices and procedures.
- Ability to develop unique and innovative solutions to problems.
- Proficient with Microsoft Office Excel and Visions Software
- Skill in establishing and maintaining effective working relations with coworkers vendors staff the public and others having business with the school district.
- Skill in operating a personal computer utilizing a variety of software applications.
COMMITMENT & DEPENDABILITY:
- Willingness to be an integral member of a successful team.
- Dedication to provide the highest level of service.
- Adherence to policies and procedures.
- Resourceful and adaptable.
POSITION EXPECTATIONS:
Time Management: Must be able to prioritize tasks assigned by supervisor.
Stress Management: Periodic stress due to deadlines and multiple schedules.
Public Contact: Interact primarily with staff and the community.
EVALUATION PROCEDURE:
The evaluation is done by the Director of Budget & Finance.
SUPERVISION RECEIVED:
The Procurement Supervisor reports directly to the Director of Budget & Finance.
Buckeye Union High School District does not discriminate on the basis of race color national origin sex age or here( to read the entire policy.
El Distrito Escolar de Buckeye Union High School no discrimina en base de raza color origen nacional sexo edad o clicaqu( para leer toda la poltica.
Required Experience:
Manager
Employment Type
Full-Time
