Executive Assistant, Adelaide CBD (88668)
Executive Assistant, Adelaide CBD (88668)
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Job Description
About BHP
At BHP we support our people to grow learn develop their skills and reach their potential. With a global portfolio of operations we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives and where the capability of our people is key to our success.
Come and be a part of this success.
Location
You will be based in in our Adelaide CBD Office working Monday to Friday. Our office boasts the benefits of being housed in the awardwinning GPO Exchange Franklin Street The true heart of the CBD where all the benefits of eateries and facilities are at your doorstep.
Our Franklin Street office boasts spacious state of the art facilities inclusive of an endless flow of coffee pods from a stateofthe art coffee machine fruit delivery vending machines and endless places to break out and take in our views.
We offer outstanding benefits to our staff including annual bonus employee reward programs and global employee discounts on travel hotels tech health and so much more.
This role is estimated to require site travel approximately 4 times per year.
About the Role
Following internal promotion an exciting opportunity presents for an experienced Executive Assistant to work closely with the General Manager Engineering Infrastructure and Services and wider leadership team providing experienced professional and effortless executive administrative services. This role will suit someone who is engaging organised selfmotivated and forwardthinking and who thrives in a fastpaced environment. Additionally prior leadership and mentoring skills will be utilised to support a small team of administrative staff.
Key accountabilities include the following:
- Provide executive administrative support to the General Manager and ensure effectiveness of the leadership team.
- Proactive full calendar and email management to enable the efficient organisation and execution of activities.
- Management of daytoday activities forward planning and coordination of meetings including site based meetings and coordination across multiple work groups.
- Actively identifies improvement opportunities and time optimisation solutions to forward plan work.
- Proactively manage information flow and communications including internal and external calls requests and correspondence and delegation of other matters to appropriate people.
- Collate and prepare presentations and papers including collection and interpretation of data from key contacts.
- Coordination of site visits including preparing the agenda arranging meetings and ensuring all activities are well planned.
- Project management of key events for the Infrastructure and Services team.
- Oversight of a team of administrators ensuring accountability of given tasks.
About You
We are looking for someone who is a professional collaborative organised and adaptable. Experience in stakeholder management and administration at an executive level for a large organisation is preferred. Experience leading and mentoring a team is also desired.
The successful candidate will ideally possess the following:
- You have prior demonstrated experience in a similar role supporting a highly functional corporate senior leader whilst providing leadership skills in the management of a small administrative team.
- You will have a proven ability to work autonomously and proactively establishing priorities and taking responsibility for time sensitive deliverables with a strong focus on diary management email and correspondence management and advanced operational skills in Microsoft Suites. SAP advantageous but not essential.
- Your strong problemsolving ability and organisational skills will be an asset.
- Your attention to detail initiative and ability to engage with a diverse range of stakeholders will be key to being successful. Your written and verbal communication skills are second to none and shine in this environment.
- You will be an advocate for enabling collaboration and the simplification of tasks.
- You will possess excellent verbal and written communication skills and can engage with all levels of the organisation.
- You will always maintain confidentiality with all correspondence and related material.
- Whilst professional at all times you bring an energetic positive and collaborate energy to your role positioning you as someone stakeholders trust and admire.
APPLICATIONS CLOSE: Wednesday 14th May @ Midnight SA Time.
About Our Process
At BHP we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks medical drug and alcohol testing due diligence checks right to work checks and/or reference checks.
If you are already employed directly by BHP please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size stability and magnitude of our business not only provides significant opportunity for professional development but also attractive salary packages with performancebased bonuses and a bestinclass employee share program. We know there are many aspects of our employees lives that are important and work is only one of these so we offer benefits to enable your work to fit with your life. These benefits include flexible working options a generous paid parental leave policy other extended leave entitlements and parent rooms.
At BHP we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce thats more diverse and represents the communities where we work and live. providing a work environment in which everyone is included treated fairly and with are an Equal Opportunity employer and recognise that true diversity includesgenderage race disability status sexual orientation religion neurodiversity education levels and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair equitable and accessible for all. If you have a disability we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process please email us at .
Employment Type
Full Time
