ALE Secretary/Registrar-HAMILTON LEARNING ACADEMY
ALE Secretary/Registrar-HAMILTON LEARNING ACADEMY
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$ 27620 - 47988
1 Vacancy
Job Description
TERMS OF EMPLOYMENT:
Eleven onehalf (11.5) Month Position (230 days) contract plus benefits package Range 106 Salary $27620 $47988
NOTE: Precise placement on the salary range will be determined by experience.
FLSA: NonExempt
QUALIFICATIONS:
EDUCATION and/or EXPERIENCE:
- Associate degree or 60 college hours preferred. Minimum of a high school diploma required.
- Skills are required to perform multiple tasks with a potential need to upgrade skills to meet changing job conditions. Satisfactory completion of district student database training (eSchoolPlus) is required after hire.
- Proper English usage grammar spelling and vocabulary. Positive public relations skills dependable and flexible in performing duties. Satisfactory computer skills utilizing MicrosoftOffice products.
- Knowledge of federal and state laws about recordkeeping procedures; experience with school academic records and procedures preferred.
Job Description:
The position is responsible for providing vital administrative and clerical support to a schools staff. parents and students acting as the main point of contact for inquiries managing records and ensuring the smooth operation of the Student Hearing office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.
- Execute the technical procedures required to competently operate a districtwide computer system and assist the staff in performing duties required in the input/output of student data.
- Input and maintain complete course listings and other data required for the course selection process complete course catalogue and maintain an accurate roster of teachers.
- Enter and/or assist with entering course requests using eSchoolPlus and Cardonex.
- Process all student schedules.
- Collect input verify and process all grades for each student and distribute all grading cards reports and records.
- Input computerized master schedule and oversee processing and make necessary adjustments until scheduling is completed.
- Prepare record and maintain an accurate record of all studenttransactions for each student on a Permanent Record Folder (PRF or transcripts).
- Establish and maintain storage of Permanent Record Folder (PRF ortranscripts) and other academic records at the local school.
- Maintain current knowledge of all federal and state laws and LRSD policies about school academic records and procedures
- Prepare process and distribute various computergenerated reports and data when requested.
- Provide support in the planning and preparation of the graduation ceremony.
- Perform grade maintenance activities including but not limited to: inputting and maintaining transcript history; inputting summer school credit recovery and correspondence grades in transcript history; affixing seals on diplomas and transcripts; printing final transcript and Letter of Completion for ALE graduates; maintaining an updated list of seniors who may have a graduation deficiency; and calculating cumulative GPAs and rank students.
- Complete endoftheyear procedures before rollover.
- Work with both solidline and dottedline supervisors in planning and implementing work and carrying out duties and responsibilities.
- Serves as assistant to the ALECoordinator.
- Performs other duties as may be assigned.
Mental Functions Physical Requirements and Working Conditions:
While performing the duties of this job the employee is regularly required to sit stand walk go up and down stairs operate foot and hand controls use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound near and far vision depth perception handling and working with educational materials and/or objects and providing oral information. Must have the ability to work for the duration of the daily contracted period and to be physically present and at assigned work with only infrequent unexcused absences during the contract year. Additional technical skills knowledge and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.
Employment Type
Full-Time
