Events Management Specialist
Events Management Specialist
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Job Description
We are hiring an Events Management Specialist in the Enrollment Management department. This role focuses on planning and executing engaging Undergraduate Admissions events that create a positive and memorable experience for prospective students families and school groups. Youll coordinate with campus partners manage logistics and use tools like Slate and Wrike to ensure every event runs smoothly and efficiently. A great fit for this role is someone who brings a positive attitude strong attention to detail and a genuine enthusiasm for helping others. The ideal candidate thrives in a team environment stays calm under pressure and is always ready to jump in and find solutions. They enjoy creating welcoming experiences are proactive in their communication and take pride in making sure every guest feels valued and supported. A serviceoriented mindset flexibility and a passion for making things run smoothly are key to success in this position.
Key Responsibilities:
- Plan coordinate and execute recruitment events for prospective students families and high school counselors. This includes both on and off campus events serving over 8000 guests each year.
- Collaborate with campus partners and external vendors to ensure seamless event logistics onsite. This includes but is not limited to coordinating with Central Reservations Dining Services Facilities and Public Safety and the Business Service Center.
- Manage the scheduling of group visits Saturday programs and regional receptions through internal Slate CRM.
- Partner with University and departmental marketing teams to develop review and distribute communications and campaigns for event communications.
- This role oversees the event budget in line with University priorities included oversight of approximately 25 contracts with external vendors estimated $100K in external contracts.
- Responsible for planning and coordinating Undergraduate events including selecting spaces/venues event communication creation with Marketing adhering to budgets arranging both onsite and offsite vendors.
- Schedule group visits for high school groups requesting campus visit provide timely communication for incoming requests.
- Act as primary liaison with university offices vendors exhibitors and leadership during the event planning process and onsite at event; manage all event set up tear down and follow up processes and communications.
- Initiate and maintain strong relationships with university partners; comfortable with short notice changes to events and able to shift priorities as issues arise.
- Provide pre/post event communications to all necessary guests and university staff including responding to email and answering phones calls about events.
Qualifications:
- High School diploma or equivalent required
- Bachelors degree preferred in public relations events management or communications
- 24 years of event coordination or related experience
- 24 years of office and/or administrative support work
Knowledge Skills and Abilities:
- Knowledge of event planning reservations event coordination
- Knowledge of Microsoft Office products including Word Excel PowerPoint and Outlook
- Excellent verbal and written communication skills
- Ability to initiate and maintain professional relationships
- Ability to organize time projects and details
- Attentiveness to detail
AAP/EEO Statement
Creighton University is committed to providing a safe and nondiscriminatory educational and employment environment. The University admits qualified students hires qualified employees and accepts patients for treatment without regard to race color religion sex marital status national origin age disability citizenship sexual orientation gender identity gender expression veteran status or other status protected by law. Its education and employment policies scholarship and loan programs and other programs and activities are administered without unlawful discrimination.
Disclosure Statement
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties skills or abilities required. Regular reliable attendance is an essential function and all employees are required to follow any other jobrelated instructions and to perform any other jobrelated duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office. Creighton University reserves the right to modify duties responsibilities and activities at any time with or without notice.
Required Experience:
Unclear Seniority
Employment Type
Temp
