Administrative Assistant
Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
The future you want is within reach.
At PCL we build the places where life happens and find camaraderie in the process. Were a community of builders committed to building better communities. Thats why were always looking ahead and not just to the next project or whats next in our industry.
Were also looking at whats next for you and how we can help you build a career youre proud of. This position would sit out of our Tempe AZ office and will provide support to our Arizona operations team.
Heres how anAdministrative Assistantfor our Civil Infrastructureoffice contributes to our team:
Responsibilities
Supports daytoday operations by performing administrative tasks for manager department or team.
Manages email and calendars on behalf of others.
Scheduling and organizing Department Meetings take Meeting Minutes & Distribute to the appropriate teams
Assist with Project Start Up; collection of Project Data Sheets set up project in System send out Subcontracts assist with Estimate and Proposal reviews
Assist with Time & Material tracking invoices timesheets Forecasting Safety Inspections and Reports
Collaborate with Departments in the District such as Marketing and Communications HSE Estimating and Accounting
Assist with Manager Company Credit Card reconciliation and Departments Expense Submissions to Accounting
Internal and District Presentations assist with Mid Year and Year End Planning
Develops and maintains customerfocused relationships with all stakeholders
Ensures appropriate document control and compliance through filing composing and editing documents and reports for District office and SP Department
Assists with planning meetings and events including arranging for catering booking locations and distributing information
Arranges travel hotel and car reservations and preparing travel itinerary
Orders office supplies for department as requested
Supports mail distribution and courier requests.
Answers telephone calls and takes messages for manager department or team members
Reception Coverage. Greet visitors and answering their questions directing them to meeting rooms and connecting them with employees.
Mentors and coaches entry level administrative support staff.
Qualifications
High school diploma.
Associate or bachelors degree diploma or certificate in office administration program considered an asset.
3 years of experience as an administrative assistant.
Excellent verbal written and interpersonal communication skills.
Ability to prioritize tasks and adapt to change.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create edit proofread and format documents/presentations.
Must be comfortable using various and new software applications to function within the Business Systems of PCL
Intermediate skills in Word Outlook PowerPoint Excel Adobe and OneNote.
PCL is an innovative employeeowned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations careers education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employmentrelated decisions without regard to race color religion sex national origin sexual orientation gender identity age disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary which considers your unique qualifications and experience is just one component of the robust total rewards youll enjoy at PCL. This may include an employee share purchase offering discretionary annual performance bonus comprehensive benefits and wellness programs retirement plan plus matching and career development programs.
Should you require an accommodation during the application process please contact us at with the position and location you are interested in.
Together we can build success and a better future. Lets get started!
Employee Status:Regular FullTime
Company:PCL Construction Inc.
Primary Location:Tempe Arizona
Job:Administrative Assistant
Requisition:7806
Employment Type
Full-Time
