Executive Personal Assistant 1986
Executive Personal Assistant 1986
Posted on :
14-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-04-2025
Job Description
Position Overview
We are seeking a highly skilled discreet and resourceful Executive Personal Assistant to support a distinguished physician and entrepreneur operating across Canada the UAE and the USA. This dynamic role requires an inperson presence with handson daily support ensuring seamless coordination across professional personal and lifestyle management responsibilities.
The ideal candidate is exceptionally organized proactive technology and AIsavvy and capable of managing multiple priorities with efficiency and discretion. Responsibilities will include executive support personal assistance social coordination travel logistics special projects. Concrete tasks will include lecture preparation book writing and business initiatives. Above all confidentiality discretion and professionalism are paramount.
Key Responsibilities
Executive & Special Project Support
- Assist in preparing and delivering lectures presentations and speaking engagements for medical and business audiences.
- Support research and writing for books articles and professional publications.
- Organize and manage digital files research materials and notes for content creation reports and lectures.
- Leverage AI tools and technology to enhance workflow automate tasks and manage data.
- Oversee daily scheduling including meetings calls and events ensuring seamless coordination.
Personal & Lifestyle Management
- Organize and manage social events personal gatherings and professional networking engagements.
- Maintain an extensive contact database (family friends business associates vendors).
- Handle personal errands including shopping gifting and household coordination.
- Ensure the employers wellbeing through appointment management travel arrangements and lifestyle support.
Confidentiality & Security
- Manage all personal financial and business matters with absolute discretion.
- Act as a trusted gatekeeper screening calls emails and sensitive requests.
- Maintain confidential files records and transactions securely.
Travel & Logistics Coordination
- Plan and coordinate complex international travel including flights visas accommodation and ground transportation.
- Ensure seamless transitions between locations by preparing all necessary travel documents and arrangements.
- Arrange VIP services luxury accommodations and personalized travel preferences for maximum comfort.
Technology & AI Expertise
- Utilize AIdriven tools for time management scheduling and content creation.
- Manage digital organization cloud storage and cybersecurity protocols for sensitive information.
- Stay updated on emerging AI and tech solutions to enhance productivity and efficiency.
Qualifications & Skills
Education & Experience
- Bachelors degree in Business Administration Communications Healthcare Management or a related field.
- 5 years of experience as an Executive Personal Assistant or Project Coordinator.
- Experience supporting highprofile individuals executives or medical professionals.
- Strong research and writing skills for assisting with publications and presentations.
Core Competencies
- Absolute discretion and confidentiality.
- Highly organized proactive and adaptable with a strong problemsolving mindset.
- Techsavvy with expertise in AI tools automation and digital organization.
- Strong interpersonal skills to manage relationships across personal and professional networks.
- Proficiency in Microsoft Office Google Workspace project management tools and AIdriven platforms.
- Ability to work in a fastpaced environment and handle urgent requests with flexibility.
- Strong research and analytical skills particularly in healthcare business and technology.
Work Environment & Expectations
- Primarily inperson role with occasional remote tasks.
- Must be available for international travel and flexible scheduling.
- Ability to work across multiple time zones and adjust to evolving priorities.
How to apply
If you thrive in a fastpaced highperformance environment and possess the skills to support an executive across business healthcare and personal affairs we encourage you to apply.
Candidates are invited to submit a resume and a cover letter to or by applying online.
We thank all applicants for their interest but only those selected for an interview will be contacted.
Employment Type
Full-Time
Key Skills
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