Personnel Technician Confidential Exempt Position - Classified

PLEASE INCLUDE TWO LETTERS OF REFERENCE WITH YOUR APPLICATION

Position: Personnel Technician

Location: District Office

Starting Date: TBD

Payroll Range: Confidential Employee Salary Schedule Range C2

Yearly Salary: $64275 $83269 6step salary schedule salary placement dependent upon related experience)

Yearly Stipends: $1000 for Masters / $1500 Doctorate degrees Longevity Service Compensation

Benefit Plan: Management/Confidential Benefit Plan (posted on GUSD web site)

Supervisor/Evaluator: Assistant Superintendent Human Resources

BASIC FUNCTION: Under the direction of the Assistant Superintendent Human Resources the Confidential Personnel Technician performs a variety of highly responsible clerical/technical duties in the processing and maintenance of classified and certificated personnel actions records and reports. Employees in this classification receive limited supervision from a department administrator or his/her designate within a framework of standard policies and procedures. This job class exercises responsibility for the accurate and timely processing of personnel matters requiring independent judgment in the application of established personnel policies and procedures. Positions in this job class function within the area of classified and certificated personnel assignments. Additionally the Confidential Personnel Technician serves a critical function with regular duties involving labor relations negotiations and grievances.

TYPICAL DUTIES (Responsibilities will include but are not be limited to):

The Personnel Technician is responsible for the following duties:

• Establishes and maintains confidential personnel files for all employees including both certificated and classified.
• Processes required paperwork for new employees including benefit plan enrollments.
• Calculates salary schedule placement based on education credentials experience or other designated criteria and prepares employment contracts as required.
• Processes credential applications and monitors renewal dates for certificated staff.
• Calculates sick leave and vacation pay as required.
• Provides information and assistance to job applicants and employees regarding employment standards and requirements.
• Processes resignations retirements and other personnel transactions for classified and certificated staff such as position/assignment changes salary increases professional growth credits and changes in employee benefit plan enrollments.
• Maintains files of classified and certificated substitutes and monitors usage of employees designated as temporary.
• Acts as liaison with County Office and Payroll Department in matters relating to personnel transactions and changes.
• Assists in preparation of cost analysis of collective bargaining proposals.
• Maintains a variety of complex records and files monitoring dates to assure required action is completed in a timely manner.
• Collects data for and prepares a variety of reports and correspondence independently related to assigned functions.
• Acts as information source to District employees and administrators regarding personnel related policies procedures records transactions and requirements.
• Monitors employee absences and posts information and balances to employee records.
• Coordinates employer record keeping function with County Office; updates records via computer terminal as required.
• Provides calculation and salary data to negotiating teams for all bargaining units.
• Acts as a liaison between external agencies such as CalSTRS CalPERS and EDD.
• Attends meetings and trainings as required.
• Performs other related activities as required.

KNOWLEDGE AND ABILITIES:

• Extensive working knowledge of relational databases spreadsheet systems payroll systems and employee management systems.
• Knowledge of report preparation and writing techniques.
• Knowledge of effective record keeping system and procedures.
• Knowledge of school credentialing requirements.
• Knowledge of modern office procedures including proper telephone techniques.
• Ability to interpret and apply pertinent policies laws rules and procedures affecting personnel transactions payroll practices and record keeping requirements.
• Ability to gather and analyze data for preparing reports.
• Ability to perform complex mathematical calculations accurately.
• Ability to establish and maintain accurate personnel files and records.
• Ability to maintain the security and confidentiality of specified records and information.
• Ability to communicate effectively and tactfully in both oral and written forms.
• Ability to type accurately at a rate required to successfully perform assigned duties.
• Ability to operate standard office equipment.
• Ability to operate computer terminal and various software and programs at an advanced level.
• Ability to establish and maintain effective work relationships with those contacted in the performance of required duties.
• Ability to establish and maintain friendly and cooperative relationships using tact and good judgment in dealing with staff school and department users the public and outside vendors.
• Ability to work independently exercise initiative and good judgement.
• Ability to multitask function in a fastpaced environment with frequent changes.
• Remain calm and pleasant under stressful situations.
• Interpersonal skills using tact patience and courtesy.
• Oral and written communication skills.
• Recordkeeping techniques.
• Operate computers and peripheral equipment properly and efficiently.
• Meet schedules and timelines.
• Maintain various records related to work performed.
• Work independently with little direction.
• Communicate effectively orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain regular attendance.

WORKING ENVIRONMENT:

• Office environment
• School environment
• Driving a vehicle to conduct business

PHYSICAL DEMANDS (consideration will be given to reasonable accommodation):

• Sit for sustained periods of time
• Climb slopes stairs steps and ladders
• Exhibit full range of motion for shoulder external rotation and internal rotation shoulder abduction and adduction elbow flexion and extension shoulder extension and flexion back lateral flexion hip flexion and extension and knee flexion
• Ability to work in a safe and effective manner in the following: at various elevated heights on ladders roofs and in restricted spaces
• Conduct frequent repetitive arm hand and body motion
• Sufficient hearing to conduct inperson and telephone conversations
• Sufficient physical mobility to move about school sites and drive a car
• Sufficient vision to read printed material
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance on the telephone and in addressing groups
• Physical mental and emotional stamina to endure long hours under stressful conditions
• Standing and sitting for long periods of time
• Dexterity of hands and fingers to operate a computer keyboard
• During crisis situations may require moderate to significant physical work and lengthy periods of standing
• Physical ability to lift carry push pull up to ten pounds on a regularly basis and up to 5 pounds occasionally and occasionally lift and carry equipment and supplies weighing up to 15 pounds
• Ability to bend twist kneel and stoop
• Ability to reach in all directions

OTHER CHARACTERISTICS:

• Willing to work irregular hours/days including evenings weekends and holidays and to be oncall for emergencies
• Willing to travel locally
• Willing to work at any school location and be assigned to additional duties as needed

REQUIRED QUALIFICATIONS:

• Minimum of five years of experience in clerical and/or administrative assistance work or related scope of work
• Valid California Drivers License with clean driving record
• Must reside within 45minutes of the GUSD Administration Office

PREFERRED QUALIFICATIONS:

• Previous experience in schoolrelated clerical work
• Previous experience in confidential setting
• Bilingual in English/Spanish

Nondiscrimination Statement

The Gilroy Unified School District prohibits discrimination intimidation harassment (including sexual harassment) or bullying based on a persons actual or perceived ancestry color disability gender gender identity gender expression immigration status nationality race or ethnicity religion sex sexual orientation or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints contact Equity Compliance Officer Title IX Coordinator and Section 504 Coordinator: Paul Winslow Superintendent Human Resources 7810 Arroyo Circle

Required Experience:

IC