Office Associate Opt 1
Office Associate Opt 1
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$ 3852 - 5046
1 Vacancy
Job Description
Agency:Department of Revenue
Class Title:OFFICE ASSOCIATE 30015
Skill Option:None
Bilingual Option:None
Closing Date/Time: 04/28/2025; 11:59PM
Salary: $3852$5046/monthly (Anticipated Salary for NonState $3852
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:RC014
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 45939
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Would you like to work for a professional organization which provides steady hours and an exceptional benefits package How about a workplace with career and personal growth opportunities Then consider working for the Illinois Department of Revenue. We are hiring an Office Associate for our Records Management Division in Springfield IL. This position is responsible for researching scanning issues performing system and procedure testing and assisting lowerlevel staff. If you have experience with alpha/numeric filing are able to coordinate multiple assignments to meet deadlines and possess excellent organizational skills then we want you! Dont let this opportunity pass you by. Apply now before time runs out!
The benefits of working at Department of Revenue include a 37 hour work week a generous salary and benefits package (paid time off for vacation sick or personal leave thirteen holidays) pension and other retirement benefits tuition reimbursement and insurance eligibility on day one (medical dental vision and life).
Essential Functions
- Under direction accesses various operating systems for scanning research report generation file tracking and production reporting.
- Monitors the work of lowerlevel staff to ensure that procedures are followed and tasks are completed.
- Serves as designated lead worker.
- Performs testing of changes and provides guidance to permanent and temporary staff.
- Helps maintain effective procedures.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of high school.
- Requires two years of office experience.
Preferred Qualifications
- Two 2 years of experience performing alpha/numeric filing of documents.
- Two 2 years of experience coordinating multiple assignments to meet deadlines.
- Two 2 years of experience preparing and maintaining schedules tracking systems records and reports to ensure compliance with statutes rules regulations and policies.
- Intermediate proficiency using Microsoft Office Word or similar word processing software.
- Intermediate proficiency using Microsoft Office Excel or similar spreadsheet software.
Conditions of Employment
- Requires the ability to successfully complete a tax compliance and fingerprintbased background check.
- Requires ability to stoop bend and lift tubs work above shoulder level to place on or remove from shelves.
- This position is considered heavy work as defined by the U.S. Department of Labor 20 CFR 404.1567(d). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.
- Requires the ability to use and secure a state issued mobile device e.g. cellular phone laptop computer tablet etc.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair consistent and efficient manner to provide accurate timely and reliable funding and information to state and local constituents. By using best practices IDOR strives to continuously innovate and increase accuracy efficiency and productivity in all areas of operations and tax administration thereby earning respect delivering value and being a trusted source of information.
IDOR is a professionalminded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity both culturally and professionally and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Work Hours: 7:45AM4:15PM; MondayFriday
Work Location: IL Dept of Revenue
Account Processing AdministrationReturns & Deposit Operations/Records Management/Retrieval
101 W Jefferson St Springfield Illinois 62702
Illinois Department of Revenue Human Resources
Willard Ice Building 101 W Jefferson St WIB Mail Code 5110 Springfield IL 62702
PHONE
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Tracking #36968
Required Experience:
IC
Employment Type
Full-Time
