Personal Assistant / Family Office
Personal Assistant / Family Office
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Personal Assistant / Family Office
We are looking for a highly organized proactive and detail-oriented Personal Assistant to support both the business and personal needs of a high-net-worth executive. The ideal candidate is a quick thinker adaptable and able to handle a fast-paced environment with discretion and efficiency. You should be resourceful anticipate needs before they arise and execute tasks with precisionwhether managing complex travel logistics coordinating high-profile meetings or handling luxury purchases. If you thrive in dynamic settings and excel at multitasking this role is for you.
Responsibilities:
Business Tasks:
- Managing the executives calendar scheduling meetings reminders and rescheduling as needed.
- Travel support: organizing business trips/vacations itinerary planning.
- Freeing up the executives time by handling routine tasks (ensuring their comfort and efficiency). Organizing offline/online meetings and calls.
- Tracking tasks and deadlines as assigned by the executive.
- Conducting research (on contractors competitors new markets etc.).
- Accompanying the executive on business trips and to meetings.
- Providing administrative support (handling documents invoices archives correspondence).
- Communicating with clients assistants and maintaining ongoing contact.
Personal Tasks:
- Planning travel itineraries.
- Booking restaurants purchasing tickets for exhibitions concerts theater performances etc.
- Private aviation & jets: coordination and logistics.
- Luxury services: sourcing and ordering high-end goods (designer clothing antiques art jewelry).
- Personal travel accompaniment (for children relatives or pet transportation).
- Assistance with family matters (hiring nannies tutors etc.).
- Organizing family celebrations and events.
- Communicating with and coordinating contractors/service providers for household needs (renovations etc.).
Requirements:
- 3 years of relevant experience.
- Experience working with C-level executives of large companies.
- English proficiency at C1-C2 level (ability to discuss business/economics topics is a plus). Fluent Russian. Kazakh language is a strong advantage.
- Experience in private aviation or working with luxury contractors.
- Higher education in economics or business is preferred.
Work Format: Hybrid (remote during the executives business trips).
Employment Type
Full Time
