Inventory Coordinator Supply Chain MGT

At Houston Methodist the Inventory Coordinator position is responsible for replenishment monitoring and analysis of perioperative and nonperioperative asset inventories. This position ensures supply of these inventories balance against demand needs of our clinical and ancillary partners. The Inventory Coordinator position monitors inventory transactions and key performance indicators to ensure inventory accuracy limit expirations and mitigate supply interruptions while also partnering with clinicians to trial and evaluate new supplies equipment and technology. Additionally this position handles supply nonconformities by responding to product recalls facilitating supply and communication flow with vendors corporate supply chain partners and clinical customers. The Inventory Coordinator position requires a thorough knowledge of inventory management systems policies procedures and practices related to medical supply inventory management and provides a high level of critical thinking and problem solving to find alternatives to complex and diverse problems.

PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental Scope of Service and Provision of Care plans as applicable for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional ethical physical and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth dignity and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET Managing Up Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees experiential journeys to ensure strong communication ease of access to information and a seamless experience

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Actively supports the organizations vision fulfills the mission and abides by the I CARE values

PEOPLE ESSENTIAL FUNCTIONS

• Establishes and maintains formal and informal communication with partners clinicians and department leadership to identify needs and constraints of specific areas to ensure product availability. Facilitates communication on product sourcing for substitutions backorders and ordering processes.

• Develops trains and mentors team members to build competency of skills knowledge and abilities to achieve a high level of department service.

• Leads and initiates problem resolution within the work unit. Facilitates teamwork by coordinating department needs and responding positively to requests for assistance. Rolemodels skills through peertopeer accountability to contribute towards improving department efficiencies and customer satisfaction.

SERVICE ESSENTIAL FUNCTIONS

• Responsible for the replenishment activities of perpetual and periodic average replenishment inventories to ensure inventory levels are maintained to meet customer demand while mitigating stockouts and expirations.

• Primary accountability for electronic inventory management system performance including calibration and management of sensing systems validation of date integrity for supply & location databases and transaction management reporting & auditing.

• Facilitates vendor communication and activities with internal customers and stakeholders to ensure vendors are conducting business within the set guidelines of Houston Methodist related to product inservices consignment management and provision of clinical support.

• Collaborates with corporate buyers value analysts and item master file teams to ensure the master file data integrity as well as a products lifecycle i.e. from new product review incorporation in the inventory ongoing use and evaluation.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Collects relevant data compiles information for management decisions and ensures the successful of department services using appropriate resources. Reconciles data to determine if department improvements are achieved.

• Forecasts plans and executes replenishment orders and deliveries to ensure supplies and equipment are available for patient needs prior to during and postsupply interruption events such as natural disasters holidays and backorder events.

• Coordinates the completion of actions required to respond to notices of recall for assigned inventories.

FINANCE ESSENTIAL FUNCTIONS

• Establishes and monitors processes for control of perpetual and periodic inventory transactions to ensure the supervised inventories are accurate to the physical products on hand and supplies are readily available for clinical use. Inventory variances will be maintained within appropriate thresholds as outlined by Houston Methodist department policies and guidelines.

• Uses critical thinking skills to manage accounts and inventory leaving no excess capacity of product to limit product expiration and mitigate expenses.

• Maintains and reports key financial and/or operational metrics processes as directed by management. Utilizes efficient and costeffective work practices with department resources and supplies.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Supports hospital and department goals and offers innovative solutions through participation in department projects to improve the efficiency and effectiveness of current practices. Assumes responsibility for selfgrowth and development by participating in inservices programs and continuing education.

• Works with management to identify and take action on opportunities for product substitution cost reduction product trends and comparison with other units and operational performance improvement initiative.

This job description is not intended to be allinclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

• High School diploma or equivalent education (examples include: GED verification of homeschool equivalency partial or full completion of postsecondary education etc.

• Associates Degree preferred

WORK EXPERIENCE

• Five years of general Supply Chain experience or two years of experience in inventory data management and analysis .

LICENSES AND CERTIFICATIONS REQUIRED

• N/A

KNOWLEDGE SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job determined through ongoing skills competency assessments and performance evaluations.

• Sufficient proficiency in speaking reading and writing the English language necessary to perform the essential functions of this job especially with regard to activities impacting patient or employee safety or security.

• Ability to effectively communicate with patients physicians family members and coworkers in a manner consistent with a customer service focus and application of positive language principles.

• Exhibits strong interpersonal teamwork and leadership skills with all levels across the organization and assures delivery of excellent customer service to all patients visitors physicians and coworkers.

• Adapts to multiple ongoing priorities with minimal supervision including but not limited to organizing workflows and actively participating in problem solving.

• Proficient computer skills including but not limited to knowledge of Microsoft Office software including intermediate knowledge of Excel to perform moderate to complex analyses of inventory data product data project costs and manage product replacement/transition.

• Demonstrates expert knowledge of products to address customer needs.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform No
• Scrubs Yes
• Business professional No
• Other (department approved) No

ONCALL*
*Note that employees may be required to be oncall during emergencies (ie. DIsaster Severe Weather Events etc) regardless of selection below.

• On Call* No

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area No
• May require travel outside Houston Metropolitan area No

Houston Methodist Baytown Hospital located 35 miles east of Houston is the areas only fullservice hospital offering specialized medical care for patients at every stage in life. This 230licensed bed hospital with 15 operating rooms and over 1700 employees brings Medical Center excellence and quality care close to East Harris and surrounding counties.