Senior Executive Assistant
Senior Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
The Office of the Chief Information Officer (OCIO) is seeking a highly organized and proactive Senior Executive Assistant to support its executive leadership team. This individual will serve as a key point of coordination communication and administrative support ensuring the seamless operation of executive calendars meetings and daytoday priorities. The ideal candidate will be experienced in supporting Clevel executives highly detailoriented and adept at managing multiple tasks in a fastpaced environment.
Key Responsibilities:
- Manage and coordinate the daily calendars of OCIO executive leadership including scheduling meetings appointments and events.
- Plan and facilitate internal and external meetings ensuring all logistical needs are met.
- Act as a liaison between executive leadership employees and external stakeholders.
- Prepare and distribute regular reports maintain internal databases and ensure accurate documentation.
- Arrange complex domestic and international travel including itineraries and accommodations.
- Screen incoming telephone calls take accurate messages and handle inquiries with discretion and professionalism.
- Respond promptly to executive and manager requests providing relevant information or redirecting as appropriate.
- Support internal communication by distributing information scheduling presentations and facilitating team coordination.
- Proactively suggest and implement more efficient workflows and office procedures.
- Maintain trackers and dashboards for leadership review and strategic oversight.
Required Qualifications:
- Education: Bachelors degree required.
- Experience: Minimum of 5 years of experience as an executive assistant supporting Clevel leadership.
- Advanced proficiency in Microsoft Office Suite (Teams Outlook Word Excel and PowerPoint) and communications tools such as Zoom.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to manage multiple priorities and anticipate needs.
- Familiarity with cloudbased tools online calendars and ERP systems.
- Demonstrated discretion and ability to handle confidential information.
Preferred Qualifications:
- Experience supporting executive leadership in government or public sector environments.
- Proven ability to work independently and as part of a collaborative team.
- Initiative to identify issues and implement effective solutions.
Required Experience:
Senior IC
Employment Type
Full Time
