Please use Google Chrome or Mozilla Firefox when accessing Candidate Home.

By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the worlds largest humanitarian network

Join usWhere your Career is a Force for Good!

Job Description:

WHY CHOOSE US

Joining The American Red Cross is like nothing else its as much something you feel as something you do. You become a vital part of the worlds largest humanitarian network. Joining a team of welcoming individuals who are exceptional yet unassuming. Diverse yet uncompromising in unity. You grow your career within a movement that matters where success is measured in people helped communities made whole and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good youll have mentors who empower your growth along a purposeful career path. You align your lifes work with an ongoing mission thats bigger than all of us. As you care for others youre cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

We are seeking a parttime Business Operations Coordinator for our Springfield MA office supporting the Massachusetts Region.

The position is 20 hours per week and includes benefits.

WHAT YOU NEED TO KNOW (Job Overview):

The Business Operations Coordinatorwill perform transactional activities such as budget monitoring handling daily finance transactions managing local vendor relationships facilities management and running records/reports to support the finance operational and administrative functions. Provide support development and/or leadership guidance to all volunteers.

Specific Duties:

• Financial & Administrative Reporting: Provides administrative budget monitoring and expenditure review regarding expenses including approval of regional procurement transactions. Collaborates with department leaders to ensure that programs are executed within budget. Prepares and analyzes expense data for department directors.Responds to internal/external requests for expense information and/or documentation as appropriate for input tracking or reporting.

• eMax for Facility/Asset Management Oversight: Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors including generating work service orders purchase orders; and all functions are updated and current in eMax.

• Facility Documentation: Performs monthly uploads of facility documentation received from Facility Management.

• Volunteer Supervision and Coordination: Provides direction and training to volunteers to handle the administrative transactions necessary for the business ensuring that their efforts are wellcoordinated with the strategic business goals. Evaluates volunteer performance. Plans work schedules assigns or delegates work daily.

• Events: Trains staff to prepare insurance certificate applications financial collection processes and appropriate forms and codes used for regulated items.

WHERE YOUR CAREER IS A FORCE FOR GOOD:

• Provide administrative budget support such as: expense coding financial report dissemination analyzing monthly forecasting of expenses initiation monitoring and approval of regional procurement transactions establishing location processes for cash and card transactions and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.

• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.

• Support facilities/asset management by ensuring repairs are completed within budget and managing vendorrelated activities such as ensuring the appropriate system is used to pay vendors maintaining relationships with vendors at each physical location obtaining proposals for new vendors providing business plan information for real estate transactions and updating risk management system with current values/status.

• Maintain fleet inventory records file and maintain insurance claims and follow up with estimates/repairs.

• Maintain insurance certificate applications financial collection processes and appropriate forms and codes used for regulated items including alcohol to support meeting planning.

• Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.

• Develop maintain and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

WHAT YOU NEED TO SUCCEED:

• Education: High School or equivalentrequired. Associates degree in Accounting Business or Public Administration preferred.

• Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations government agencies nonprofit organizations business or equivalent combination of education and related experience required.

• Skills & Abilities: Ability to work on a team. Ability to plan prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software including Word Excel PowerPoint and Outlook.

• Travel: Travel is required throughout the Region with some travel outside of Region. A current valid drivers license with good driving record is required.

*Combination of candidates education and general experience satisfies requirements so long as the total years equate to descriptions minimum education and general experience years combined (Management experience cannot be substituted).

WHAT WILL GIVE YOU THE COMPETITIVE EDGE:

• Proficient in Excel
• Willingness to learn new software modules
• Strong attention to detail
• Ability to handle multiple projects at the same time and work in a face paced environment
• Appreciation of confidentiality and compliance
• Team player

Physical Requirements

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer applicable software and office equipment for sustained periods of time. May include sitting for long periods of time driving a vehicle and working under challenging conditions.

BENEFITS FOR YOU:

As a missionbased organization we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical Dental Vision plans

• Health Spending Accounts & Flexible Spending Accounts

• PTO: Starting at 15 days a year; based on type of job and tenure

• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays

• 401K with up to 6 match

• Paid Family Leave

• Employee Assistance Program

• Disability and Insurance: Short Long Term

• Service Awards and recognition

Apply now! Joining our team will provide you with the opportunity to make a difference every day.

The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers San Diego Fair Chance Ordinance the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps the federal agency that brings people together through service and its partners the Peace Corps AmeriCorps Alums National Peace Corps Association and the Service Year Alliance launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering Visit redcross/volunteertoday to learn more including our mostneeded volunteer positions.

To view the EEOC Summary of Rights click here: Summary of Rights