Receptionist and Special Services Assistant 175-Day Position
Receptionist and Special Services Assistant 175-Day Position
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Job Description
Join the HornetCommunity and Make a Difference Every Day!
Vinita High School is seeking a dynamic and organized individual to serve as our welcoming Receptionist and provide crucial administrative support to our Special Services Department. This vital 175day position offers a rewarding opportunity to be the first point of contact for our school community while directly contributing to the success of our students with special needs. If you are a detailoriented compassionate and proactive professional with excellent communication skills we encourage you to apply!
About Vinita High School:
At Vinita High School we are committed to fostering a supportive and engaging learning environment where every student can thrive. We pride ourselves on our strong sense of community dedicated staff and a focus on preparing students for their future success.
Job Summary:
As the Receptionist and Special Services Assistant you will play a dual role that is essential to the smooth functioning of our school. In the morning you will be the friendly face and helpful voice of Vinita High School managing the front office and providing exceptional customer service. In the afternoon you will transition to supporting our Special Services team with a variety of administrative tasks ensuring they can focus on providing the best possible services to our students.
Responsibilities:
Receptionist Duties 70:
- Serve as the first point of contact for guests students families and staff providing a warm welcoming and helpful experience.
- Manage the schools main phone line answering calls promptly and professionally taking accurate messages and directing inquiries appropriately.
- Greet and assist guests ensuring they sign in and out according to schoolproceduresand directing them to their intended destination.
- Maintain the reception area ensuring it is tidy organized and presents a positive image of the school.
- Receive sort and distribute incoming mail and deliveries.
- Manage outgoing mail and prepare packages for shipment.
- Assist students with general inquiries providing information and directing them to the appropriate resources.
- Maintain student signin/signout logs and other front office records.
- Provide basic clerical support such as photocopying faxing and filing for the offices.
Special Services Assistant Duties 30:
- Provide administrative support to the Director of Special Services and special education staff.
- Assist with the preparation and organization of Individualized Education Program (IEP) documents reports and other confidential student records.
- Maintain and update electronic and paper filing systems for the Special Services Department ensuring accuracy and confidentiality.
- Assist with scheduling meetings appointments and evaluations for special education staff and families.
- Prepare and process routine correspondence memos and other documents.
- Assist with the coordination of special education materials and resources.
- Communicate effectively with parents staff and external agencies under the direction of the Special Services team.
- Assist with data entry and recordkeeping related to special education programs and services.
- Perform other clerical and administrative duties as assigned by the Director of Special Services.
Qualifications:
- High school diploma or equivalent required; some college coursework or relevant administrative certification preferred.
- Proven experience in a receptionist or administrative support role preferably in an educational setting.
- Excellent communication and interpersonal skills with a demonstrated ability to interact professionally and courteously with diverse individuals.
- Strong organizational and timemanagement skills with the ability to prioritize tasks and manage multiple responsibilities effectively.
- Exceptional attention to detail and accuracy.
- Proficiency in using standard office software including Microsoft Office Suite (Word Excel Outlook).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A positive attitude strong work ethic3 and a genuine desire to support the success of students.
- Ability to work independently and as part of a team.
Terms of Employment:
- Position: Receptionist and Special Services Assistant
- Schedule: 175 days per school year following the school calendar. Specific daily hours to be determined.
- Compensation: Commensurate with experience and the districts salary schedule. Benefits package included.
Application Process:
Interested candidates are encouraged to apply online through the Vinita Public Schools website atwww.VinitaHornets/Careers. Please submit your resume a cover letter highlighting your relevant experience and skills and contact information for at least three professional references.
Application Deadline: Until Filled
Join our dedicated team at Vinita High School and play a vital role in creating a positive and supportive environment for our students and staff!
Vinita Public Schools is an equal opportunity employer and does not discriminate on the basis of race color national origin sex disability or age in its programs and4 activities.
Employment Type
Full-Time
