Operations Administrator
Operations Administrator
Posted on :
06-04-2025
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1 Vacancy
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Job Description
We can only consider candidates in Tampa at this time who can work a hybrid schedule (onsite 12x per week).
Let us introduce ourselves.
livingHR is the remotefirst professional services work agency created to make work better. We have served over 400 organizations to provide humancentric futureofwork ready HRmanaged services professional services and products to augment HR and People functions around the world.
livingHR believes in taking exceptional care of our team so they can take exceptional care of our clients partners and communities. We are adaptable entrepreneurial and always looking to iterate and make improvements which can come with a lot of change (for the better). If you are looking for a role where no day is ever the same and you prescribe to the idea that variety is the spice of life then you will likely enjoy our way of working. The people who find the most success here are those who are willing to be a part of a team where no task is too big or too small and feedback is welcomed.
To learn more about ourCulture CodeCares Campaign and ourWeBelongwork in Diversity Equity and Inclusion visit our website:https://livinghr/.
Overview
As an Operations Administrator you will work closely with our Client Delivery team of HR and Creative experts to deliver administrative and projectbased support. This role will broadly support the full team with administrative event and client support related needs. The role is hybrid with 12 days of onsite work at our south Tampa location.
Administrative and Operational Support
- Provide administrative support and coordination for FeLeague and livingHR internalstakeholders to facilitate successful of projects andinitiatives.
- Manage client invoicing billing accounts payable/receivable (AP/AR) and financial reconciliation.
- Oversee contract negotiations vendor agreements and office supply management.
- Support company reporting ensuring timely delivery and accuracy of key metrics.
- Support internal and external events including onsite event support from company meetings to client workshops.
- Manage job postings for client roles ensuring that positions are posted tracked and updated in a timely manner.
- Collaborate with stakeholders to ensure seamless onboarding and offboarding for new employees.
- Serve as the goto for general office operations including internal meeting prep mail distribution coordination of printing ordering supplies and maintaining relationships with vendors.
- Conduct errands as needed to support business operations and team needs.
Technical and Project Support
- Provide basic IT support and systems administration for file sharing and software tools.
- Coordinate and plan travel for company meetings and client projects.
- Ensure data in project management timekeeping and CRM systems is updated and reported on.
- Facilitate the transition of project handoffs from the sales team to the delivery team ensuring all necessary information is accurately transferred.
- Coordinate the project kickoff process including creation of the draft kickoff presentation and project tracking in the project management tool.
- Support project teams with resource allocation timelines and task management.
- Draft client surveys to support clients overall project needs and objectives.
- Admin surveys for client projects to include building in survey tool launching communications building results dashboard and communicating with the delivery team with updates/needs etc.
- Provide support for facilitation needs such as creating projects in Mural (visual collaboration tool) and ordering supplies and meals for inperson sessions.
- Organize and maintain client and internal files in Box ensuring the team has easy access to important documents and information.
Executive Assistance
- Act as an Executive Assistant to the leadership team including scheduling calendar management and travel coordination.
- Prepare materials take detailed notes and agendas for meetings ensuring smooth .
- Manage employee and client gifting programs from sourcing to delivery.
Experience:
- B.S. degree and a minimum 35 years in an administrative office management or operations role preferably in a creative tech or HRfocused organization; or 10 years of experience in similar role.
Skills and Abilities:
- Strong proficiency with technology including financial software filesharing tools and office productivity suites.
- Familiarity with project management and survey/assessment tools helpful.
- Exceptional organizational multitasking and time management skills.
- Strong ability to collaborate and communicate with team membersunderstanding importance ofcompleting work on timeand how your role impacts successful projectoutcomes.
- Adept at negotiating contracts and managing vendor relationships.
- Resourceful problemsolver with a get it done attitude.
- Detailoriented and proactive with a passion for delivering outstanding service.
- Excellent time management organization and ability toprioritize competingdeadlines.
- Proven ability to work independently while checking forunderstanding.
- Ability to work onsite at our south Tampa office two to three days per week.
$56000 $70000 a year
Other helpful information
As a fulltime team member we offer you:
Autonomy & Flexibility: We call it WfWiMS Work from Where it Makes Sense a philosophy we have had in play since our inception in 2009 and we have no plans to change. This flexibility comes with a responsibility to selfmanage and be an exceptional performer. We work remotely and have offices in our hub markets if you want to come in or go onsite with a client and from time to time we do that too.
Compensation: Competitive fair and transparent base salary plus incentives for account growth retention and client referrals.
Comprehensive Benefits: We provide a wide range of benefits including medical dental 401k STD/LTD life and telehealth mental health counseling.*
Unlimited PTO/Paid Holidays: We encourage you to use your time with a minimum requirement and provide *23 paid holidays.
A Culture of Impact and Humanity: We care about the impact we make and the humanity we extend to each other our clients and our broader community. Learn more about the culture here:https://livinghr/culture.
What you can expect
While we wish we could personally respond to every candidate we will only reach out to candidates that meet or exceed the requirements and align with where livingHR has hub offices https://livinghr/locations.
Resources staying connected
We have also built a career transition portal to help everyone in their search for their next role. Check it out:https://livinghr/careertransitionportal
Follow us on social: out our Careers page for additional opportunities:https://livinghr/careers
If you need assistance or any accommodations with this application were here and so happy to help. Contact us at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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