Program Coordinator Medical Education
Program Coordinator Medical Education
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Ogilvy Health is focused on driving superior outcomes in the everchanging healthcare environment an increasingly complex and evolving marketplace. We inspire brands and people to impact the world by keeping our audiences health and wellness needs at the center of every touchpoint. Ogilvy Health delivers insight creativity innovation and engagement solutions for all healthcare stakeholders patients and consumers across the healthcare continuum. Through borderless creativityoperating innovating and creating at the intersection of Ogilvys capabilities and global talentOgilvy Health brings forth worldclass creative solutions for its clients.
Over the past year alone the Ogilvy network has been recognized with the following:
- Global Agency Network of the Year (Ad Age)
- Global Agency of the Year (Adweek)
- One of the Best Places to Work for LGBTQ equality (Human Rights Campaigns Corporate Equality Index)
- Most Effective Agency Network (Effie Worldwide)
- Agency Network of the Year (Clio Awards)
- Network of the Year (One Show)
- Global Network of the Year (LIA Awards)
- Gartner Magic Quadrant Leader
- Most Awarded Agency (Influencer Marketing Awards)
- and Ogilvy was the first agency network to secure the top rankings on both WARCs Creative 100 and Effective 100 in consecutive years
For more information on us visit OgilvyHealth or follow Ogilvy Health on LinkedIn Instagram Facebook X and Threads.
About the Role:
The Medical Education Program Coordinator plays a crucial role in the smooth of our agencys medical education programs. Acting as the internal liaison between account and program management medical editorial production and creative services this individual ensures seamless communication and efficient project workflow. This position is essential for maintaining project timelines facilitating internal and client reviews and ultimately delivering highquality educational programs.
What Youll Do:
- Project Timeline Management:Assist in the creation and meticulous management of internal timelines (eg via SmartSheet Excel etc. ensuring timely completion of all project milestones. Proactively identify and address potential roadblocks to maintain project momentum.
- Internal Coordination:Route all projects through the appropriate internal departments (account medical editorial production creative services etc. via Workfront or email and manage client review cycles ensuring all feedback is incorporated efficiently and accurately.
- Quality Control:Review copy and layout meticulously to ensure that team client and Regulatory Committee (RC) comments are addressed and incorporated.
- Client Communication:Communicate effectively with clients providing regular updates on project status as appropriate and diligently following up on outstanding deliverables.
- Regulatory Submissions:Manage and submit all materials that require RC/MRC review via client mandated platform (eg Veeva Vault). Ensure all references are housed in platform library prior to tagging linking and anchoring content to appropriate references within the platform. Monitor reviewer comments save down and disseminate to appropriate internal team members.
- Project Tracking & Reporting:Prepare maintain and disseminate team hot sheets chair hot sheet meetings and create comprehensive status reports to keep all stakeholders informed of project progress. Maintain and manage project folders on SharePoint and/or Teams as appropriate. Participate actively in client status meetings.
- Permissions: secure pricing and permission licenses through Copyright Clearance Center and track requests.
- Budget Monitoring:Assist the Program Director in regularly monitoring project budgets ensuring projects remain within allocated resources.
What Youll Need:
- Entry level no experience required but 12 years of agency experience preferred ideally within a healthcare advertising or medical communications setting.
- Exceptional organizational communication (written and verbal) and interpersonal skills.
- Demonstrated ability to manage multiple competing priorities and maintain a high level of accuracy and attention to detail. Need to be flexible with shifting of priorities and timelines.
- Proficiency with MS Office suite Outlook and Adobe preferred. Familiarity with project management software a plus.
This position offers a fantastic opportunity to contribute to impactful medical education initiatives within a dynamic and collaborative agency environment. We are seeking a highly motivated and organized individual with a passion for healthcare communications.
How Well Support You
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. Well empower you with the tools youll need to succeed. Well give you the autonomy to seek out new paths and better ways of doing things. Well support you with colleagues who are experts in their disciplines drawn from across the Ogilvy network. And well provide opportunities for you to do work of which youll be proud with people youll be proud to call your teammates.
#LIEP1
At Ogilvy our people are at the heart of what we do: a creative agency that sparks gamechanging ideas across culture and business through collaboration integrity and a celebration of selfexpression.
We believe in building powerful teams with purpose and we relentlessly curate transformative initiatives that make our commitment to fairness and equity a reality.Our ultimate mission is to leave a positive impact on the world creating a better future for all while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
If you need any assistance seeking a job opportunity or if you need reasonable accommodation with the application process please contact us at Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes including application status requests will not receive a response.
Required Experience:
IC
Employment Type
Full Time
