Purchasing Assistant
Purchasing Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
About J.C. Cannistraro
As Bostons leading industrial mechanical contactor Cannistraro is the premier provider of mechanical construction solutions. Specializing in HVAC plumbing and fire protection our inhouse fabrication capabilities and cuttingedge technology are designed to streamline your next construction project.
At Cannistraro a trade is any skill in any role contributing to our companys betterment and to the care of our customers. Everyone at Cannistraro works in a trade; we believe that everyone can maximize the value of their contributions and most significantly improve their own wellbeing by continuously sharpening their craft and growing in their trade.
About the Purchasing Assistant Role
The Purchasing Assistant plays a key role in supporting the purchasing team by assisting with vendor relations
order tracking invoice processing and maintaining accurate records. This role requires attention to detail
strong organizational skills and the ability to communicate effectively with both internal teams and external
vendors.
What Youll Do:
Purchasing Support:
Respond to inquiries from associates documenting and verifying completion of requests.
Request and obtain quotations from vendors for items track inventory needs assess lead times and
generate spend reports.
Monitor orders to ensure timely delivery of shipments proactively addressing any delays or issues.
Collaborate with Warehouse and Receiving staff to ensure shipments are received in good condition.
Utilize internal Purchasing software to compile necessary documentation for submittal requests.
Meetings Coordination:
Schedule appointments and vendor meetings ensuring appropriate personnel are included.
Record meeting notes and distribute them to all relevant parties.
Track and followup on action items from meetings to ensure timely completion.
Invoice Management:
Assist in approving vendor invoices within the CMiC system.
Troubleshoot invoice discrepancies working closely with vendors to resolve issues.
Collaborate with the Accounts Payable department and vendors to reconcile invoice concerns.
Vendor Performance:
Assist in gathering data for vendor scorecards and performance reviews.
Regularly update vendor scorecards with the most current information available.
File Maintenance:
Maintain organized electronic files of purchase orders vendor agreements updated manufacturer price
lists vendor multipliers and monthly price matrices for Estimating teams.
Rental Equipment Tracking:
Assist in tracking the following rental equipment:
- Aerial lifts and fork trucks
- Specialty equipment/tools for specific applications
- Office and storage trailers
- Gas tanks
What You Bring to the Team:
High school diploma or equivalent (associate degree or relevant coursework preferred).
Prior experience in purchasing or procurement is a plus.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office Suite and familiarity with purchasing software (e.g. CMiC).
Excellent communication skills both written and verbal.
Ability to work independently and as part of a team.
Why Join Us
At Cannistraro we take pride in our craft and the impact we make. If youre ready to take your career to the next level wed love to hear from you!
Our Commitment to Diversity Equity and Inclusion
J.C. Cannistraro LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race age color religion sex (including pregnancy gender identity and sexual orientation) national origin parental and marital status genetic information disability or protected veteran status. If you require accommodation due to a disability to complete the application process please contact Human Resources ator submit a request in writing to
Employment Type
Full-Time
