Program Coordinator Student Engagement
Program Coordinator Student Engagement
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Job Description
Job Details
Description
Pacific University achieves excellence and distinction by investing in exceptional people to think care create and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse sustainable and dedicated to discovery and excellence in teaching scholarship and practice.
At Pacific University we thrive in an extraordinary environment surrounded by the beauty of the great Pacific Northwest with campus locations in Forest Grove Hillsboro and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live work teach acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION
Student Engagement and Inclusion comprises several studentfocused cocurricular programs including undergraduate and graduate student governments Student Multicultural Center Center for Gender Equity Outdoor Pursuits and outreach programs for students from historically marginalized groups. As a member of this team the program coordinator develops and maintains regular recreational activities and eventbased programming in concert with these various Student Engagement areas to foster a rich campus experience and student involvement opportunities that lead to a sense of belonging. The program coordinator serves as the adviser to the undergraduate senates student programming board ACE Board which hosts and develops largescale fun activities to engage all students such as open mic nights live concerts touring performers movies and cultural entertainment. ACE Board manages sound lighting and other technical services and equipment to produce these events and to sponsor and guide other student groups in successful production of similar events.
This is a fulltime inperson (not remote) position based on the Forest Grove Campus.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Advise the student programming board (ACE Board) in all aspects of developing regular engaging evening and weekend activities cultural and entertainment events open and inclusive to all students.
- Recruit train supervise and mentor ACE Board student leaders production team members and other student workers.
- Supervise a team of students who set up operate strike and care for professionalgrade audio and lighting equipment including ensuring safe setup.
- Administer the ACE Board budget including helping students to estimate and plan expenditures for traveling performers rental equipment or contract personnel movie licenses and other significant event expenses.
- Serve as an administrative user on the campus scheduling system (Accruent EMS) including assisting ACE Board and other student organizations in making timely and purposeful space and event equipment reservation requests; communicating regularly with other campus event partners regarding planned space usage.
- Draft contracts for performing artists musicians and lecturers according to University procedure.
- Provide leadership and training workshops for student employees and student organization leaders in collaboration with other staff on the Student Engagement and Inclusion team.
- Guide and assist student organization leaders in following University policies regarding hosting events advertising activities and financial expenditures; approve or decline expenditures and event operations as warranted.
- Participate in ongoing student affairs assessment activities.
- Develop policies and protocols for student organization recognition and development.
- Manage a portfolio of activities and benefits with local vendors for undergraduate and graduate students in Forest Grove and Hillsboro. Work in collaboration with these partners to ensure a high level of student use and value. Manage invoices and usage tracking for these activities.
- Maintain planning calendars and other planning resources for large student events.
- Develop outreach communication and promotional strategies to involve students in campus activities.
- Provide backup support to the undergraduate and graduate student senates.
SECONDARY FUNCTIONS
- Provide backup and support to other members of the Student Affairs team as needed.
- Support Student Affairs programming such as Orientation Convocation and Commencement.
- Participate in the Student Affairs oncall rotation as appropriate.
- May serve on student affairs and university committees and task forces as appropriate.
- Provide summary reporting and information as requested.
- Contribute to strategic planning training of staff and professional development within Student Affairs.
- Perform other related duties as assigned.
Qualifications
EDUCATION AND/OR EXPERIENCE
:
- Onethree years of relevant experience in student affairs advising student organizations or event planning and promotion.
- Bachelors degree in related field (e.g. education recreation management social sciences business)
Preferred:
- Masters degree in related field (e.g. student affairs education recreation management social work business)
- Experience working in a higher education setting.
- Experience with professional audiovisual equipment.
KNOWLEDGE SKILLS AND ABILITIES
- Ability to demonstrate a commitment to equity diversity and inclusion.
- Knowledge of student development theory and student services best practices preferred
- Ability to be studentcentered and approachable.
- Must be capable of maintaining ethical and legal standards of confidentiality and privacy
- Ability to work effectively with a wide range of constituents including students staff faculty and community members.
- Ability to meet deadlines be detailoriented and work independently as well as part of a team.
- Excellent written and interpersonal communication skills including ability to make presentations and facilitate group discussions.
- Ability to perform regular program evaluations with input from student participants and external stakeholders and partners.
- Flexibility and ability to work autonomously in program development and maintenance and also to collaborate effectively with interdisciplinary teams.
- Must be able to work occasional flexible hours evenings/weekends as needed to support programming.
SUPERVISOR RESPONSIBILITY
- Will recruit train and supervise student employees.
WORKING CONDITIONS
Typical office environment. Flexible schedule with expectation to work evenings and weekends to support and supervise student activities.
Application Materials
Please upload the following documents along with your application
- Cover Letter
- Resume
At Pacific University we are dedicated to offering experiences that are authentic holistic equityminded and responsive. We understand that diverse perspectives and life experiences contribute to personal and professional growth and help create a thriving community. As we continue to develop our equity practices we actively promote access to opportunities and equitable pay for all employees.
Pacific University is a safe welcoming work environment that values community and collaboration. We believe in fostering a workplace where every employee is respected their contributions are valued and they are provided opportunities to succeed.
Compensation and Benefits
We offer a comprehensive benefits package for qualifying employees. Current benefits include:
- Generous paid time off (for vacation holidaysincluding winter breakand sick leave)
- Medical coverage with alternative care options (with innetwork services covered at 100 after payroll deduction)
- Comprehensive dental and vision plans
- Annual 9 retirement contribution after one year of service with no match required
- Free mental health appointments
- Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
- Employerpaid life shortterm disability and longterm disability insurance
- Oncampus benefits including free access to our sports facility and library
- Discounts on campus food bookstore purchases clinic services and outdoor program gear rentals (including kayaks snowshoes and bikes)
Equal Opportunity Employment
Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws including those concerning employment and workplace policies. We are committed to fostering a diverse equitable and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds including those from historically underrepresented groups.
Notice of Nondiscrimination Policy
Pacific University makes all employment decisions without regard to race color national or ethnic origin ancestry age religion or religious creed disability sex gender identity and/or expression sexual orientation military or veteran status or any other characteristics protected by applicable law. Applicable laws include but are not limited to Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 the Age Discrimination Act and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way Forest Grove OR 97116 or via email at .
Application Process
To apply please upload your application materials along with your Paycom application. Persons who do not follow and complete the application process will not be considered for employment.
Only qualified applicants will be contacted for an interview. During the selection process we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.
Offers of employment at Pacific University are contingent upon proof of eligibility to work in the United States and a successful criminal background check.
Required Experience:
IC
Employment Type
Student
