Executive Project Assistant

We are seeking a highly organized and proactive Executive Project Assistant to provide administrative and project support to senior executives. The ideal candidate will coordinate projects manage schedules handle communication and ensure the smooth of executive initiatives. This role requires exceptional multitasking skills attention to detail and the ability to work in a fastpaced environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage executive calendars appointments and travel arrangements.
• Prepare reports presentations and meeting materials for executive meetings.
• Handle confidential documents and ensure information security.
• Serve as a liaison between executives and internal/external stakeholders.

2. Project Coordination & Management

• Assist in planning tracking and coordinating executiveled projects.
• Ensure project timelines and deliverables are met.
• Facilitate communication between project teams and stakeholders.
• Maintain project documentation status reports and meeting minutes.

3. Communication & Stakeholder Engagement

• Draft emails correspondence and official communications.
• Act as the first point of contact for internal and external inquiries.
• Coordinate meetings workshops and conference calls.
• Prepare agendas and follow up on action items.

4. Research & Data Analysis

• Conduct research to support executive decisionmaking.
• Analyze data and prepare insights or summaries for project reports.
• Monitor industry trends and provide relevant updates to executives.

5. Event Planning & Coordination

• Organize executive events offsite meetings and company functions.
• Handle logistics vendor coordination and budgeting for events.
• Ensure seamless of executive engagements.

6. Process Improvement & Office Management

• Identify and implement administrative process improvements.
• Assist with budget tracking procurement and expense reporting.
• Ensure compliance with company policies and procedures.

Qualifications :

• Bachelors degree in Business Administration Project Management or a related field.
• 35 years of experience as an Executive Assistant Project Coordinator or similar role.
• Experience working with senior leadership or executive teams.
• Strong organizational and project management skills.
• Excellent written and verbal communication in English (Hungarian is a plus).
• Ability to manage multiple priorities in a fastpaced environment.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and project management tools.
• Strong problemsolving and decisionmaking abilities.
• Experience with enterprise collaboration tools is an advantage (e.g. Jira Confluence etc..
• Understanding of financial reporting and budgeting.

Additional Information :

What we offer

• A competitive compensation package along with relocation support to help you move to the Grand Duchy
• Your health is our wealth: private health insurance and free gym membership
• On top of the minimum 26 vacation days we also provide additional days the longer you work for us
• Forgot your morning grub at home We provide daily breakfast for our employees energizing them for the day ahead and helping them connect with each other
• The opportunity to see your work directly contribute to the success of the company
• When you grow we grow: You have the chance to attend events meetups and other perks for your professional growth
• Youre joining the #ByborgSquad and you are going to look the part! We give out companybranded merchandise to every new joiner
• And of course a fun professional and collaborative work culture

Byborg Enterprises is an equal employment opportunity employer. We consider individuals for employment based on their skills abilities and experience. We thrive to attract and hire a strong talented and diverse workforce prohibiting discrimination based on race color religious or political beliefs age nationality physical mental or developmental disability gender sexual orientation.

DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or allinclusive listing of duties and responsibilities. Contents are subject to change at managements discretion.

NOTE: Byborg Enterprises SA does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited and such submissions will not be recognized for purposes of ownership of the candidate.

We are in it for the long haul so your future is safe with us.

Remote Work :

No

Employment Type :

Fulltime