Executive Assistant
Executive Assistant
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Job Description
THE POSITION
The Washington County Department of Housing Services is recruiting for a truly exceptionalExecutive Assistant to join our team!
The Executive Assistant contributes to the Department of Housing Services mission of creating pathways out of homelessness promoting housing stability and investing in affordable communities for Washington County and our residents by providing administrative support to the Director of Housing Services and supporting various administrative work on behalf of the entire department. This position also communicates to various departments including the County Administrative Office and Support Services.
The ideal candidate has strong skills in verbal and written communications file management organization customer service development and maintenance of spread sheets and reminder systems and ability to work independently with a high degree of professionalism.
This positionmay beeligible forahybrid workscheduleafterinitialonboarding and is subject to department need.
The Department of Housing (including the Housing Authority of Washington County) is an innovative organization responsible for rent assistance affordable housing development and homeless services programming across our community. We are a dynamic team that highly values a culture of equity diverse perspectives and life experiences. We embrace collaboration work-life balance and a supportive workplace environment and are passionate about the work we do to serve and support our diverse community. For more information pleaseclick here.Check Out Our Award-Winning Benefits & Wellness Program on the Benefits tab above!ESSENTIAL JOB DUTIES
Some of the key duties of this position include:
- Strategically manages the Executive Directors calendar by anticipating needs gathering relevant materials and monitoring work streams. Manages other calendars and coordinates and schedules various appointments meetings events and conferences. Work can include extensive scheduling with County Administrative Office Chair of Board of County Commissioners and various Commissioners Metro Governors Office Housing Authority Board of Directors and various other jurisdictional staff.
- Provides confidential administrative support to Executive Director; completes a variety of assignments of a sensitive nature. This includes but is not limited to agenda management and note taking for the Executive Team Meeting and Management Team Meeting. Often handles confidential and strategic information.
- In partnership with broader administrative team provides overarching leadership for department-wide administrative functions including but not limited to office management liaison duties and functions space planning building security and other related duties.
- Supports department-wide events including but not limited to All Staff Meetings celebratory events and others as needed.
- Provides administrative support for various department planning and work tracking processes.
- Drafts and edits various documents and talking points.
MINIMUM QUALIFICATIONS
Education and Experience:
- A Bachelors Degree in Public or Business Administration English Communications or a related field AND four (4) years of administrative and office management experience providing confidential support to an executive office.OR
- An associate degree in Public or Business Administration English Communications or a related field AND six (6) years of administrative and office management experience providing confidential support to an executive office. OR
- Eight (8) years of administrative and office management experience providing confidential support to an executive office.
- Must pass a criminal background check post-offer.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.Please note:Answers to the supplemental questions are typically evaluatedseparatelyfrom your application.SUPPLEMENTAL INFORMATION
- SUPPLEMENTAL INFORMATION:
Our Commitment to You:We are committed to using a merit-based system in which recruiting selecting and advancing employees is based on their relative knowledge skills and abilities. Washington County values a culture of equity diverse perspectives and life experiences. Our organization embraces innovationcollaborationand work-life harmony. We offer job stability a comprehensive benefits package and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women minorities veterans and people with disabilities are encouraged to apply.
Selection Process:- Apply today!In lieu of a resume you are required to complete and submit an online application which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
- MQ Review:HR will screen applications for MQs after the posting closes on August 3 2025.
- Subject Matter Expert (SME) Review:Depending on the number of applicants that meet MQs a SME panel may perform an in-depth evaluation of your application materials including your responses to the supplemental questions. This process will begin after August 10 2025.
- Panel Interview(s):Our goal is to schedule panel interviews with candidates who successfully pass the SME review as soon as possible.
- Conditional Offer of Appointment:Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
- Post-Offer Check:The successful candidate(s) will undergo background and reference checks.
- Start Date:A start date will be determined after all conditions of employment have been met.
Department of Motor Vehicle Records (DMV) Requirement
Driving a motorized vehicle is an essential function of this position. Successful applicants must possess a valid drivers license and an acceptable driving record. To review the Drivers License and Record Policy for Washington County and instructions for submitting appropriate DMV documentation please use this link:Drivers License & Records Policy.
Veterans Preference
If you are a Veteran and would like to be considered for a Veterans preference for this recruitment please review instructions using this link:Veterans Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources or e-mail:at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you opt out or unsubscribe of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions () Regarding This Recruitment
Gregory Garabedian Talent Acquisition Business Partner
Additional Resources:
New to- Visit a comprehensive step-by-step guide on the application process.
- For technical support contact Government Jobs Live Application Support at .
Employment Type
Full-Time
