Facilities and Administration Team Leader
Facilities and Administration Team Leader
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Job Description
Job Title: Facilities and Administration Team Leader
Location: Cebu Philippines
Job Summary:
The Facilities and Administration Team Leader is responsible for overseeing the efficient operation and management of the facilities and administrative functions within the Cebu Site. This role involves ensuring a safe wellmaintained and functional work environment for all employees managing administrative services and leading a team to achieve operational excellence. The ideal candidate should be willing to relocate to Cebu Philippines.
Key Responsibilities:
Facilities Management:
- Oversee the daily operations of the facilities ensuring they are wellmaintained safe and functional.
- Coordinate maintenance and repairs of the building equipment and systems.
- Manage relationships with vendors and service providers to ensure quality services and timely responses to facility needs.
- Implement and monitor safety and security protocols to protect employees and property.
- Plan and manage space allocation and layout for efficient use of office space.
Administrative Services:
- Supervise the administrative team to ensure efficient and effective support services.
- Oversee office management functions including supplies procurement mail distribution and reception services.
- Develop and implement administrative policies and procedures to enhance operational efficiency.
- Manage budgets and expenses related to facilities and administrative functions.
- Ensure compliance with local regulations and standards related to facilities and workplace safety.
Team Leadership:
- Lead mentor and develop a team of facilities and administrative staff providing guidance and support to achieve team objectives.
- Conduct regular performance evaluations and provide feedback to team members.
- Foster a positive and collaborative work environment promoting teamwork and continuous improvement.
- Coordinate training and development programs for team members to enhance their skills and knowledge.
Project Management:
- Plan and execute facilitiesrelated projects such as office renovations relocations and upgrades.
- Ensure projects are completed on time within budget and to the required quality standards.
- Communicate project progress and updates to stakeholders and senior management.
Crisis Management:
- Develop and implement emergency response plans for the organization.
- Coordinate with relevant authorities and agencies in case of emergencies.
- Ensure the organization is prepared to handle crises effectively and efficiently.
Qualifications:
- Bachelors degree in Facilities Management Business Administration or a related field.
- Minimum of 5 years of experience in facilities management and administration with at least 2 years in a supervisory or leadership role. (This is waived for IJP)
- Strong understanding of facilities operations maintenance and safety regulations.
- Excellent organizational and project management skills.
- Strong leadership and team management abilities.
- Proficient in Microsoft Office Suite and facilities management software.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks in a fastpaced environment.
- Willingness to relocate to Cebu Philippines.
Preferred Qualifications: (This is waived for IJP)
- Experience in managing facilities for a large organization.
- Knowledge of local regulations and standards related to facilities and workplace safety.
Working Conditions:
- This position is based in Cebu Philippines and requires relocation.
- The role may require occasional travel for meetings inspections and project management.
- The role may involve working outside regular business hours to address emergencies or complete projects.
Employment Type
Full Time
