Legal Assistant

Position: Legal Assistant

Location: Jupiter FL

Job Description:

Responsibilities:

• Working in the firm database program inputting client information;
• Coordinating scheduling and process flow;
• Coordinating drafting assignments (with the ability to jump in and draft or edit when necessary) and managing timeliness of document production/output;
• Calling and/or emailing clients to schedule followup meetings or to obtain information;
• Working with staff to print and collate Estate Planning documents for execution;
• Acting as a Witness or Notary during document signings;
• Providing accurate nonattorney information inperson and via phone/email;
• Updating calendars and scheduling meetings;
• Performing other clerical duties such as filing photocopying scanning and faxing.

• Proven work experience as a legal assistant
• Proficiency in Microsoft Office Suite
• Experience in a law database management or billing management program
• Handson experience with office equipment (e.g. scanners printers and fax machines)
• Professional and upbeat attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills and an eye for detail
• Ability to maintain confidentiality
• Common Sense
• Multitasking and timemanagement skills with the ability to prioritize tasks
• Flexibility to change direction when client priorities require it
• Calm and poised demeanor and the ability to work well independently and with a team
• Fluency in Spanish a plus
• High School degree
• College additional relevant certifications or trainings a plus