General Executive Administrator (m/f/d)

We are looking for a reliable General Executive Administrator. General Executive Administrator will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

Successful candidate must ensure smooth running of our company s office and contributes to a sustainable growth. The ideal candidate will be competent in prioritizing and working with little supervision. If you are dedicated and ambitious, FPT is an excellent place to grow your career.

Tasks

• Provide office support including customer visits, onsiters and employee support
• Managing office supplies stock and placing orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Update office policies as needed
• Schedule appointments & meetings
• Distribute and store correspondence (e.g., letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• Communicate with and manage vendors list
• Support to organize events such as internal training, policy announcement and webinar etc.
• Communicate and manage vendors.
• Support bookkeeping procedures.

Requirements

• High school diploma, BA in office administration or relevant field is preferred.
• Previous experience as an office administrator, office assistant or relevant role is a plus
• Good written and verbal communication skills.
• Fluent in German.
• Organizational skills with a problem-solving attitude
• Solid computer skills, including MS Office (Word, Excel, Power point and Outlook). Other design software (Adobe Photoshop, Adobe Illustrator) is strongly preferable.
• Attention to detail

Benefits

• a professional workplace in modern offices
• pleasant working atmosphere, flat hierarchies and a team that will train you intensively
• a wide range of career opportunities thanks to a comprehensive training and development program
• educational leave (5 days) is expressly supported
• 30 days of vacation
• annual bonus payment
• stay abroad at the parent company's headquarters possible
• company events (e.g. SV Convention and summer parties) to celebrate a joint success
• fresh coffee and water available every day free of charge