Front Line Officer PF Trust Management & Operations

Textiles

Job Location:

Rishra - India

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Job Purpose:

The role is responsible for the end-to-end management of the Provident Fund (PF) Trust ensuring compliance with statutory regulations efficient fund administration timely reporting and governance of trust-related activities. The incumbent will act as a liaison between employees trustees regulatory authorities and internal stakeholders.

Job Context & Major Challenges:

Job Context:

PF Trust for Jayashree Textiles (JST) and the Insulators business is jointly managed by a resource. JST has relatively large stake in PF Trust Management on account of the volume of members. This requires a thorough understanding of laws processes and seamless execution for a perfect employee experience

Major Challenges:

Large volume
Offline-Trust
Changing Legal landscape and continuous updation required in terms of rules

Accountability	Supporting Actions
Trust Governance & Compliance	Ensure strict adherence to PF Trust Rules Trust Deed and bylaws under Employees Provident Funds & Miscellaneous Provisions Act 1952 and related schemes (EPF EPS) Manage statutory obligations related to exempted PF trusts. Ensure timely filing of PF Trust returns statutory submissions and disclosures. Coordinate with EPFO auditors and other stakeholders for regulatory for inspections and approvals. Ensure adherence to investment guidelines prescribed by EPFO/MoF. Maintain proper documentation trust deed updates and board resolutions.
PF Trust Operations - Managing member Accounts & Settlements	Manage member accounts including: Accurate Contributions posting Accurate Interest calculation Withdrawals transfers pension claims Ensure timely settlement of employee claims withdrawals transfers and settlements Ensure reconciliation of member balances with trust books.
Fund Management & Investments	Ensure investments are made as per EPFO investment guidelines Liaise with fund managers banks and institutions for investment execution. Monitor portfolio performance interest rates and returns and ensure compliance with approved asset allocation norms. Monitor returns and prepare investment performance reports. Coordination with Grasim CFD team for investment decisions
Accounting & Financial Reporting	Maintain PF Trust books of accounts in compliance with accounting standards. Preparation and finalization of PF Trust Balance Sheet & P&L Ensure accuracy completeness and timeliness of financial records Coordinate annual audits (internal & statutory). Periodic MIS and reporting to Trustees/Management Manage interest declaration and credit to member accounts.
Loan Management	Review and approve PF advances/loans ensuring compliance and recoverability. Monitor loan recoveries and ageing analysis. Ensure system-driven tracking and control mechanisms.
Banking & Reconciliation	Manage all banking transactions of the Trust. Ensure timely bank reconciliations and fund tracking. Monitor liquidity for settlements and investments.
Stakeholder Management	Act as the primary point of contact for: Employees (queries related to PF withdrawals balances) Trustees and Board members Auditors bankers and regulatory authorities Internal Departments like HR Payroll Facilitate PF Trust meetings and maintain minutes. Address member queries and escalations effectively.
Audit & Risk Management & Other Regulatory Interfaces	Audit Inspection & Regulatory Interfaces Ensure readiness for: Internal audits Statutory audits Annual EPFO inspections Records documentation and reconciliations Handle Internal Statutory and EPFO (RPFC) audits end-to-end Ensure timely closure of audit & observations. Act as primary interface with RPFC/EPFO authorities. Identify compliance and financial risks in PF Trust operations compliance and investments Devise steps for mitigation Implement strong internal controls checks and maker-checker processes. Ensure data integrity and audit trail maintenance.
Systems & Process Improvement	Implement best practices in trust governance and fund management. Ensure proper implementation and stabilization of PF software systems. Drive automation in accounting member records and reporting. Strengthen internal controls and SOP adherence. Standardize processes and reporting frameworks.

Domain/ Leadership / Product or Service knowledge

Preferred Education:

MBA (HR/Finance) / CA / CMA / Commerce Graduate

Domain & Leadership Skills:

Analytical and financial management skills
High attention to detail and governance mindset
Stakeholder management and communication skills

Service knowledge / Product knowledge:

Strong knowledge of PF laws EPFO guidelines and trust regulations
Expertise in PF accounting investment norms and compliance
Proficiency in Excel / HRMS / PF Trust software
510 years of experience in PF trust management payroll or statutory compliance

Key Deliverables / KPIs

100% statutory compliance with zero penalties
Timely settlement of PF claims
Accurate accounting and audit closure
Optimal investment returns within regulatory norms
Employee satisfaction on PF services

Preferred areas of Experience

PF Trust Management

PF Accounting

PF Software Management

Required Experience:

Senior IC

Job Purpose:The role is responsible for the end-to-end management of the Provident Fund (PF) Trust ensuring compliance with statutory regulations efficient fund administration timely reporting and governance of trust-related activities. The incumbent will act as a liaison between employees trustees ...