Senior Office Manager

We have an exciting opportunity for a Senior Office Manager to join IMC in Hong Kong at a pivotal moment for the business. This is a hands-on high-ownership role where no two weeks look the same: one day youre partnering directly with the HK Managing Director on priorities the next youre troubleshooting a vendor issue or stepping into a project that wasnt on last weeks list.

Youre someone who thrives in a lean fast-moving environment or a fast-growing company where youve had to figure things out with limited resources and no playbook. You dont wait to be told what to do and youre as comfortable fixing an unexpected problem as running a structured project. You will also directly manage the Office Manager.

This position requires full-time on-site presence at our Hong Kong office.

Executive Support

• Provide direct hands-on support to the HK Managing Director across a fast-moving and constantly evolving schedule and be willing to jump in wherever needed.
• End-to-end diary inbox and stakeholder management ensuring the MDs priorities are handled seamlessly.
• Coordinate executive travel flights hotels and ground transport for the MD and senior leaders.
• Manage MD expenses and maintain a signatures-pending log for all documents requiring Director-level sign-off.
• Prepare executive presentations reports briefing packs and key business communications.
• Act as a trusted liaison between the MD senior leadership team and external stakeholders bringing structure and efficiency to a fast-paced environment.

Meetings & Events

• Lead end-to-end coordination of meetings and key strategic events in Hong Kong including agendas materials minutes and follow-up actions.
• Support the Office Manager with broader event coordination across the HK office.

Office Operations & Leadership

• Lead the Hong Kong office expansion end-to-end including post-move coordination and stabilisation with support from the Sydney Office Management team.
• Manage and develop the Office Manager.
• Own vendor contract management and support the MD with budget tracking.
• Ensure compliance with HK Occupational Safety & Health Ordinance and Labour Department requirements; oversee physical security and access control.

• 810 years of progressive experience in office management or executive administration; track record of real ownership and impact matters more than job title.
• Proven EA experience supporting executives end-to-end diary management travel coordination and confidential correspondence.
• Demonstrated experience leading a complex office move or large-scale facilities project.
• Strong vendor management and contract negotiation skills.
• Highly organised with the ability to manage multiple high-priority workstreams simultaneously under tight deadlines.
• Exceptional written and verbal communication skills; comfortable engaging with and influencing senior stakeholders.
• Fluent in English; proficiency in Cantonese and/or Mandarin strongly preferred.
• High degree of discretion and professionalism when handling confidential matters.
• Background in a lean financial services or entrepreneurial environment hedge fund private equity venture capital family office or fast-growing start-up strongly preferred.

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989 weve been a stabilizing force in financial markets providing essential liquidity upon which market participants depend. Across our offices in the US Europe Asia Pacific and India our talented quant researchers engineers traders and business operations professionals are united by our uniquely collaborative high-performance culture and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies and from developing an innovative research environment to diversifying our trading strategies we dare to continuously innovate and collaborate to succeed.