Personal Secretary II

Application Deadline: 20 July 2026

Date of Issue: 6 July 2026

Vacancy Notification Circular -S2607001

Rank: Personal Secretary II
Department / Cluster:Department of Clinical Pathology New Territories West Cluster (NTWC)
Pay: HK$18427 to HK$37590 (HGPS Pt 3 to Pt 15) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities :
Provide secretarial and general support to senior staff and department independently. The typical duties include:
processing typing (including audio typing) and data processing.
appointments/meetings for senior staff.
-ordinate meetings/programmes/activities.
and tracking of documents.
enquiries.
reception service when necessary.
secretarial and/or clerical duties and support to a department and or unit as appropriate.

Entry Requirements :
1.(a)Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) or equivalent.
OR
(b)5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
-Level 2 in English Language; and
-Level 2 in New Senior Secondary subjects/ Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent.
speeds of 50 w.p.m. with good skills in word processing.
of common office automation (e.g. E-mail Internet/Intranet) and PC applications (e.g. Excel PowerPoint) & other secretarial skills (e.g. audio typing) as specified by user department.
command of both spoken and written English and Chinese.

Preferable Attributes/Exposure :
telephone manner and interpersonal/communication skills.
in the operation of Laboratory Information System (LIS).

Remarks :
1. Please refer to Notes to Applicants

2. Serving staff who do not meet the academic requirements but with 3 years experience within HAHO or Hospital Authority hospitals/institutions in word processing or typing and have:

(a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education or equivalent;

OR

(b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination or

(c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.

Please submit application on-line on or before 20 July 2026. For enquiries please telephone.