Operations Officer, Greater China

Work Arrangement:Primarily office-based with flexibility for remote work by mutual agreement with the manager and in line with business needs.

YOUR POSITION WITH TNC

The OperationsOfficerGreater Chinawill work as part of a team within a business unit coordinating tasks related to one or more functional activities such as operations support procurement meetings managementspecial events training volunteer programs etc.

ESSENTIAL FUNCTIONS

The Operations OfficerGreater Chinawill work towards meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. They maybe responsible forplanning and execution oflogisticsforspecial eventsand/or meetings purchasing filing mailroom operations facility management telecommunications and/or reception. They mayassistwith the recruitment training and recognition of program volunteers and may direct the activities of addition the Officer may work closely with Information Systems Human Resources andFinanceadministrative tasks including processing forms preparing reports and forecasts and monitoring and preparing budgets.They will respond to inquiries about program activities create program materials and draft correspondence.They will be well versed in the systems and resourcesutilizedby the teamin order toexecute assigned tasks. The Officer will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practicesin order toimprove effectiveness. The Officer will communicate with staff in various programs across the Conservancy as well as with donors volunteers vendors and business relations. They will communicate or distribute information toassiststaff in making decisions solving problems and improving workflow.

Greater ChinaOPERATIONS

• Facilities Staff meeting organizevarious typesof staffactivities(gatheringretreat andtraining)

• Support event happening in the region(logisticsfor guests visits or provide proof of employment letter or invitation letter for visa applications purpose)

• Support onboarding setupand separate process

• Timesheet remindercheckingand review

• Handlegroup medical insurance International SOS

• Being a member of AP Safety Committee to ensure workspace safetyand keep the safety planup to date

• Procurementfor office supplieswith vendor liaison

• Office maintenance

• Provide administrative supportamongst senior executives

• Support on trips and eventsarrangement

RESPONSIBILITIES & SCOPE

• Work within scope of programs strategic goals;

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience referringdifficult questionsand unusual problems to supervisor;

• Coordinate projects with several variables working within a defined timeline and budget;

• Demonstrate sensitivity in handling confidential information;

• Perform non-routine analysisresearchand follow-through;

• Ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements;

• Financial responsibilityincludes purchasing processing invoices contracting with vendors andassistingwith budget preparation;

• May act as a resource to others to solve problems and act in supervisors stead when instructed;

• May supervise administrative and/or volunteer staff including training and professional development;

• Provide input through project teams for the improvement of existing programs;

• Travel and work flexible hours as needed;

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and

• Work is diversified and may not always fall under established practices and guidelines.

MINIMUM QUALIFICATIONS

• Bachelors degree and2years related experience or equivalent combination;

• Experience coordinating administrative processes;

• Experience generating reports and interpreting data;

• Experience in business writing editing and proofreading;

• Experience organizing time and managing diverse activities to meet deadlines; and

• Experience working across teams and communicating with a wide range of people

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;

• Ability to analyze information for the purpose of coordinating and planning activities and solving problems;

• Ability to use existing technology to achieve desired results;

• Excellent customer service skills and focus;

• Experience interpreting guidelines to achieve desired results;

• Knowledge of current trends in specificfield; and/or

• Strong organization skills accuracy and attention to detail.