Executive Officer Senior Executive Assistant

Applications are invited for appointment as Executive Officer (holding the functional title of Assistant Manager) / Clerk I (holding the functional title ofSenior Executive Assistant)in the Social Sciences Research Centre (SSRC) (Ref.:536906) within the Faculty of Social Sciences to commence as soon as possible on a two-year fixed term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary with the possibility of renewal subject to funding availability and satisfactory performance)

The Social Sciences Research Centre is looking for a highly organised proactive and responsible appointee to support the planning coordination and delivery of training programmes seminars workshops conferences and other Centre activities.

Qualification

Applicants should possess:

• a Bachelors degree preferably in Social Sciences Education Communication Hospitality Public Administration Business Administration Marketing or a related discipline
• at least 2 to 5 years of relevant work experience preferably in administration training event management programme coordination executive education public engagement or project support
• an excellent command of written and spoken English and Chinese with fluency in Cantonese and Putonghua
• strong organisational communication interpersonal and problem-solving skills
• the ability to manage multiple tasks work under tight timelines and provide reliable on-site support for events
• proficiency in Microsoft Office applications and common online communication/event management tools
• experience in organising academic professional training executive education public engagement conferences seminars or study tour activities would be an advantage
• a strong sense of responsibility attention to detail service orientation and willingness to work as part of a team; and
• maturity self-motivation and the ability to work independently with people from diverse backgrounds

Applicants with lower qualifications and/or less experience may be considered for appointment as Clerk I (holding the functional title of Senior Executive Assistant).

Duties and Responsibilities

The appointee will provide administrative and operational support to the Centre with a primary focus on training and event organisation. Major duties include:

• planning coordination and implementation of training programmes workshops seminars conferences public lectures study tours and other SSRC activities;
• liaising with internal units external partners speakers participants vendors and service providers;
• handling event logistics including venue booking scheduling registration invitation hospitality arrangements on-site support and post-event follow-up;
• preparing event materials publicity content programme rundowns briefing notes reports summaries and other documentation;
• supporting participant communication enrolment management attendance records feedback collection and basic data compilation;
• using design tool such as Canva Generative AI images tools; relevant knowledge or experience would be an advantage;
• assisting in procurement quotation collection payment processing reimbursement and other financial/administrative procedures related to Centre activities;
• providing general secretarial and administrative support to the Centre; and
• performing other duties as assigned.

The appointee may be required to work outside normal office hours. Shortlisted candidates will be invited to attend a written test and an interview. Applicants who have responded to the previous advertisement (Ref: 536554) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical benefits.

How to Apply

The University only accepts online application for the above should apply online and upload an up-to-date of applications will start as soon as possible and continue until August 23 2026 or until the post isfilled whichever is earlier.

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