Executive Assistant – Legal & Compliance

Executive Assistant Legal & Compliance

Division: Legal & Compliance
Location: Hong Kong
Job Level: Assistant

Morgan Stanley is a global financial services firm and a market leader in investment banking securities investment management and wealth management services. With offices in more than 40 countries the people of Morgan Stanley are dedicated to providing our clients the finest thinking products and services to help them achieve even the most challenging goals. As a market leader the talent and passion of our people is critical to our success. We embrace integrity excellence teamwork and giving back.

Role Summary

The Executive Assistant provides high-quality administrative and organizational support to senior Legal and Compliance professionals within the Asia Pacific region. The role requires strong judgment discretion and the ability to manage multiple priorities in a fastpaced highly regulated environment.

Key Responsibilities

Administrative & Executive Support

• Provide day-to-day administrative support to senior Legal and Compliance professionals including phone coverage and inbox coordination

• Act as a primary point of contact exercising discretion when handling confidential and sensitive information

• Maintain complex calendars using Outlook including scheduling meetings managing conflicts and coordinating conference calls and video conferences

• Build an understanding of key internal and external stakeholders to support effective communication

Meetings Events & Travel

• Coordinate meetings presentations and related logistics

• Organize internal events including room bookings registrations catering and audiovisual support

• Arrange domestic and international travel including flights accommodations itineraries ground transportation and support with visas or entry documentation

Expense & Financial Administration

• Prepare and submit expense reports using internal systems in a timely manner

• Track discrepancies missing receipts and approvals to ensure accurate reporting

• Process invoices and initiate funding requests through internal platforms

Documentation & Systems

• Create edit and format documents using Microsoft Office and Adobe tools

• Collect and upload documentation to internal and regulatory systems

• Maintain and update team collaboration sites including Microsoft Teams and SharePoint

Team & Office Support

• Support onboarding and offboarding of employees and contingent workers

• Create and maintain distribution lists and mail groups

• Order office supplies manage incoming and outgoing mail and coordinate visitor access

• Provide backup coverage for other administrative assistants as required

Additional Duties

• Assist with business unit administrative tasks

• Support ad hoc projects as assigned

• Demonstrate flexibility including occasional overtime based on business needs

Required Qualifications

Experience

• Minimum of 5 years experience providing administrative or executive support to senior professionals

• Prior experience in financial services or a regulated environment preferred

• Demonstrated experience managing multiple senior stakeholders and complex calendars

Skills & Competencies

• Strong written and verbal communication skills

• Sound judgment and ability to handle confidential information

• Excellent organizational skills with strong attention to detail

• Ability to manage multiple priorities in a fastpaced environment

• Proactive professional and serviceoriented approach

Technical Skills

• Proficiency in Microsoft Outlook PowerPoint Excel and Word

• Familiarity with Microsoft Teams and O365

• Experience with systems such as Concur SharePoint Fieldglass Ariba and CSTO is an advantage

Language Skills

• Fluent in written and spoken English and Cantonese

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley we raise manage and allocate capital for our clients helping them reach their goals. We do it in a way thats differentiated and weve done that for 90 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe please copy and paste into your browser.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds talents perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting developing and advancing individuals based on their skills and talents.