Department Coordinator

Fixed-Term Contract (12 Months) Part-Time 3 Days Per Week Clayton VIC

We are seeking a highly organised and proactive Department Coordinator to provide essential administrative and operational support to our BAMS Department. This is an excellent opportunity for an experienced administrator who enjoys variety thrives in a fast-paced environment and takes pride in keeping teams organised efficient and well-supported.

Based on site at our Clayton Headquarters you will work closely with managers team leaders project teams and key stakeholders to ensure the smooth day-to-day operation of departmental administration activities.

As the central administrative support resource for the department you will play a key role in coordinating office operations supporting purchasing and invoicing processes organising travel and meetings and assisting with compliance and on-boarding activities.

Key Responsibilities

• Provide administrative support to Department Managers Team Leaders and project teams
• Coordinate and manage departmental travel bookings itineraries and associated logistics
• Support procurement activities including purchasing labour and material invoicing and associated documentation
• Assist with BonaPARTE purchasing processes and PM7 invoicing workflows
• Monitor and support the efficient processing of invoices and purchasing activities
• Coordinate meetings events visitor arrangements and departmental functions
• Prepare presentations reports correspondence and other business documentation
• Support compliance and documentation activities across the department
• Assist with on-boarding activities for new employees
• Maintain accurate records databases and departmental documentation
• Provide general office administration support including meeting coordination minute taking scanning filing and document management
• Identify and support opportunities for process improvement and administrative efficiencies

Qualifications :

You are an experienced administrator with excellent organisational skills strong attention to detail and the ability to build effective working relationships across a broad stakeholder group.

To be successful in this role you will have:

• Previous experience in an Office Administrator Department Coordinator Team Coordinator or similar role
• Advanced Microsoft Office skills particularly Word Excel PowerPoint Outlook and Teams
• Exceptional organisational and time management skills with the ability to manage multiple priorities
• Strong interpersonal communication and stakeholder management skills
• Experience coordinating meetings events visitors travel and office support activities
• A proactive and solutions-focused approach with strong attention to detail
• The ability to work independently while contributing positively to a team environment
• Strong work ethic professionalism and commitment to delivering high-quality support

Desirable

• Experience using SAP and associated business systems
• Exposure to purchasing procurement invoicing or finance administration processes
• Experience supporting engineering manufacturing technical or project-based teams

What We Offer

• Fixed-Term 12-month contract with a respected global organisation
• Part-time opportunity (3 days per week)
• Diverse and varied role with broad stakeholder exposure
• Supportive and collaborative team environment
• Modern facilities located at our Clayton Headquarters

If you are a highly organised administrator who enjoys supporting people improving processes and helping teams operate efficiently we would love to hear from you.

Additional Information :

We recognise that our employees are our greatest asset. Through the diversity of our business and commitment to personal and career development we can provide you with new and exciting opportunities so you can achieve your full potential!

We offer our employees:

• The ability to work flexibly
• Training and development programs to help you reach your full potential
• 14 weeks paid (or 28 weeks at half-pay) Parental Leave for primary carer (in addition to government paid parental leave)
• Superannuation on unpaid Parental Leave
• The option to purchase additional annual leave
• A wide range of Health and Well-being programs
• Support and counselling services with work or personal matters through our Employee Assistance Program
• Up to 50 weeks Income Protection for permanent employees
• Diverse and exciting career opportunities both local and international
• Discounts on Bosch products and as well as products from affiliated brands

Your application

We are committed to building a sustainable inclusive and diverse workforce in all its forms.  We value diversity in our organisation and in our recruitment activities and believe that every voice adds value. We actively pursue a recruiting strategy that works towards eliminating unconscious bias. To apply please submit your cover letter and resume through the online application link.

Please note: You need to be an Australian citizen or hold Australian work rights to apply for this role.

Bosch does not accept any agency submissions unless approval has been given by a member of the Bosch HR Team. All agency submissions must be submitted directly to Bosch HR. Potential candidates submitted by an agency directly to any Bosch employee or manager without Bosch HR approval will not be considered by Bosch. Bosch will not be liable for a recruitment fee in these circumstances. Any agency terms and conditions must be signed by Bosch HR indicating acceptance.

Remote Work :

No

Employment Type :

Part-time