IT Project Manager Specialist (Business App Support)

Position: IT Project Manager Specialist

Job Purpose

To manage and support the IT programs and projects executed by the Business Applications department including both in-house developed and outsourced vendor-driven IT solutions.

Core Responsibilities

Project Management & Governance

• Design develop and maintain project plans and schedule project implementation activities.

• Track and review project progress: compare planned vs. actuals take corrective actions and maintain updates.

• Develop project budgets forecasts (monthly/yearly) and manage budget initiation expense tracking verification reporting and closeout.

• Ensure compliance with IT PMO-governed project management processes and procedures.

• Liaise with business units and stakeholders to align teams and decisions for critical project milestones.

• Identify project risks and define mitigation plans; proactively prevent issues and address challenges promptly.

• Organize and facilitate review meetings requirement elicitation workshops testing and training sessions.

• Maintain all documentation and approvals required for each project phase as per PMO governance.

• Ensure timely high-quality project delivery within budget maximizing end-user value.

• Carry out comprehensive project close-out activities.

Business Analysis & Stakeholder Engagement

• Conduct business analysis and requirements workshops with functional SMEs.

• Translate business needs into defined scope documented requirements and secure alignment with project owners.

• Develop technical design documents including UI wireframes process workflows architecture diagrams and business rules.

• Prepare and communicate project plans scope definitions budget forecasts and schedules.

• Influence and align with stakeholder groups and wider leadership to gain necessary approvals and commitment.

Portfolio & Documentation Management

• Maintain portfolio status on the Enterprise Portfolio Management platform including:

  • Up-to-date project schedules

  • Monthly reporting of project status

  • Upload of lifecycle documentation

  • Acquisition and documentation of gate decisions

• Maintain all project documentation using approved templates and secure necessary approvals.

Delivery Leadership & Vendor Management

• Lead internal and vendor project teams assigning and tracking responsibilities and tasks.

• Supervise and coach team members offering guidance and educational support.

• Ensure on-time on-budget delivery of solutions that meet quality and business expectations.

• Monitor schedule scope and budget; report regularly to project owners and stakeholders.

• Identify and manage risks and issues revising timelines or resources when needed with approval.

• Provide regular status updates and KPIs to the IT PMO contributing to IT portfolio governance.

Procurement Contracts & Compliance

• Manage outsourced project tender processes:

  • Prepare procurement document sets

  • Conduct vendor research

  • Evaluate technical bids

  • Oversee solution implementation and vendor coordination

• Ensure security controls identified through Information Security Risk Assessments are addressed and evidenced.

Strategic Support & Optimization

• Support transformation change and high-impact strategic programs as assigned by leadership.

• Identify and implement cross-organizational improvements aimed at cost savings efficiency revenue generation and integration.

Educational Qualifications

• Bachelor’s degree in Engineering Computer Science or related field with 10 years of post-degree experience in IT in a techno-management role.

• Preferred: Postgraduate qualifications (e.g. MSc MBA or other business/engineering/scientific degrees).

Professional Qualifications & Skills

Required:

• Minimum 7 years of experience as an IT Project Manager in large organizations.

• At least 2 completed end-to-end IT projects valued at USD 500K or more.

• Proven experience in large enterprises specifically in the Oil & Gas industry.

• In-depth understanding of PMI Knowledge Areas (PMBOK) and predictive methodologies.

• Proficient in project tools like EPM MS Project etc.

• Strong communication time management multitasking and stakeholder engagement skills.

• Logical thinking and innovative problem-solving abilities.

• Strong commercial and organizational acumen.

Preferred Certifications:

• PMP certification (strong plus)

• Agile certification and experience in adaptive project management

• Business Analysis certification

• Certifications in business process improvement (e.g. BPM Six Sigma)

Desirable Knowledge:

• IT/IS infrastructure (e.g. databases LANs)

• IT applications and service delivery models

• Standard procurement & contracting procedures

• SLA negotiation and documentation