Office Manager

Job Summary

The Office Manager provides high-level administrative operational and coordination support to the Country Lead ensuring smooth day-to-day execution of business priorities. This role acts asa central pointof coordination across leadership clients and internal teams managing calendars travel visits reporting and communications with precision and discretion. The Office Manager plays a key role in enabling executive effectiveness supporting business growth activities andmaintainingstrong organizational alignment across thecountryoperation.

Key Responsibilities:

Calendar & Priority Management

• Manage andoptimizethecountryleadscalendar meetings and appointments ensuring alignment with business priorities travel schedules and stakeholder availability.

• Proactively resolve scheduling conflicts and adjust plans as priorities evolve.

Executive & Administrative Support

• Maintainaccurateand well-organized administrative records including expense reports documentation travel files and client visit records.

• Prepare meeting agendas presentations and briefing materials in advance of executive meetings and visits.

Travel Visa & Visit Coordination

• Coordinate domestic and international travel visa processes accommodations and on-groundlogistics.

• Support executive and client visits by managing schedules documentation and visit readiness.

Client & Stakeholder Engagement Support

• Track and coordinate executive and client visits ensuring all materials presentations and follow-ups are completed on time.

• Conduct proactive background and profile checks ahead of key meetings client engagements and social events.

Project Sales & Business Support

• Provide support for new business initiatives sales visits and solution-related activities.

• Plan and organize DOO meetings staff meetings and leadership sessions; track actions decisions and follow-ups.

Out-of-Office & Coverage Management

• Manage out-of-office communications for thecountrylead.

• Reschedule meetings with urgency during absences and ensure continuity with internal teams and stakeholders.

Team Availability & Leave Tracking

• Monitor leave schedules and availability for thecountryleadership team to support business planning client engagements and executive coverage.

Marketing PR & Communications Coordination

• Partner with marketing and communications teams to support PR activities and social communications related to thecountryleader.

Documentation Reporting & Metrics

• Organizemaintain and update strategy decks mission documentation and country-level financial or operational views.

• Develop and deliver daily or periodic reports and dashboards with key metrics for thecountrylead.

Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• English Proficiency (B2/C1)

• Proficiencyin Excel and PowerPoint isa must

• High attention to detail with a proactive solution-oriented mindset

• Excellent communication presentation and interpersonal skills

• Strong numerical aptitude and confidence working with reports and metrics

• Ability to coordinate effectively across functions and senior stakeholders

• Experience in executive support travel and visa coordination and reporting

• Professional presence willing and able to work from the office and travel asrequired(including Luxor and Giza)