Regional Recruiter

Position Summary

The Regional Recruiter & Substitute Coordinator serves as the primary point of contact for substitute employees and assigned school district partners within a designated region. This role is responsible for daily staffing operations full-cycle recruiting workforce management and relationship building to ensure exceptional service delivery and staffing performance. Success in this role requires balancing immediate staffing needs with long-term workforce planning. The ideal candidate thrives in a fast-paced environment takes initiative builds strong relationships and is passionate about helping schools maintain consistent high-quality substitute coverage.

Key Responsibilities:

Daily Staffing & Workforce Management

Serve as the primary coordinator for daily and long-term substitute staffing needs within assigned districts.

Review prioritize and fill substitute requests to ensure classrooms remain staffed and instructional continuity is maintained. Monitor open assignments and proactively secure coverage for unfilled vacancies and last minute absences.

Utilize substitute management systems to assign confirm and track placements.

Maintain a strong pipeline of available substitute teachers and support staff to meet district demand.

Analyze staffing trends and workforce needs to proactively address shortages and improve fill rates.

Partner with internal teams and district leaders to support the companys commitment to maintaining a 98% fill rate.

Full-Cycle Recruiting

Manage the full recruitment lifecycle including sourcing screening interviewing hiring onboarding and retention.

Develop and execute recruiting strategies to attract qualified substitute teachers and support staff.

Manage job postings across ATS external job boards social media platforms referral programs and other recruitment channels.

Conduct interviews verify qualifications and facilitate onboarding activities.

Build and maintain a robust pipeline of qualified candidates to support current and future staffing needs.

Represent CASS at recruiting events job fairs and community outreach initiatives as required. District & Employee

Relationship Management

Serve as the primary staffing partner for assigned school districts and substitute employees.

Build and maintain strong relationships with district administrators campus leaders and key stakeholders.

Communicate regularly with district partners regarding staffing needs service levels and workforce trends.

Support substitute employee engagement performance management and retention initiatives.

Respond promptly and professionally to staffing requests concerns and service-related issues.

Collaborate with district partners to identify opportunities for continuous improvement and service excellence. Compliance Reporting & Performance Management

Ensure all substitute employees meet district state and company requirements.

Maintain compliance with onboarding documentation certifications background checks and district-specific requirements.

Track recruiting activity fill rates retention metrics assignment coverage and client satisfaction.

Maintain accurate employee and staffing records.

Participate in weekly operational meetings and recommend process improvements that enhance service delivery and efficiency.

Qualifications Required:

Bachelors degree or equivalent professional experience.

Minimum of two years of experience in recruiting staffing workforce management or a related field.

Strong communication and relationship-building skills.

Excellent organizational and time-management abilities.

Ability to prioritize multiple responsibilities in a fast-paced environment.

Proficiency with recruiting platforms ATS systems and Microsoft Office Suite.

Experience in managing client relationships and service delivery.