Proposal Coordinator I

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning global leader in architecture engineering and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders and as a certified Great Place to Work Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is hiring a Proposal Coordinatorto join our dynamic Proposal Department. This position reports to the Senior Proposal Manager and is responsible for supporting the proposal managers within the Aviation Industry/Market throughout the proposal process by handling key components associated with proposal development.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Support proposal managers as needed including attendance at scheduled kick-off review and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issuing subconsultant data calls; and managing received information.
• Complete the corporate forms required in the proposal submission.
• Provide responses to data calls from teaming partners.
• Work with technical writers to maintain toolkit content (resumes project descriptions boilerplate text etc.)
• Maintain and archive image/graphic libraries through OpenAsset
• Coordinate hard copy production and shipment of final submittal as needed
• Maintain client database through designated tools.
• Maintain consistency and storage of information

What You Will Bring:

• High school diploma and at least one year of experience in proposals marketing business development support or administrative support; associates degree or higher preferred
• Proposal or related experience within the aviation industry highly preferred
• Proficient in Microsoft Office and Adobe Acrobat; experience with InDesign a plus
• Strong interpersonal skills good judgment and ability to communicate effectively
• Strong attention to detail and ability to prioritize multiple
• Ability to work independently as well as in a team
• Ability to anticipate understand and respond to internal client needs including proposal manager project manager and technical subject matter experts (SMEs).

Benefits You Will Love

Certified as a Great Place to Work Woolpert is one of the fastest-growing architecture engineering and geospatial companies in the world. With over 75 offices and countless projects around the globe youll work on meaningful assignments that improve quality of life around the addition to offering competitive pay we provide employees with a robust set of unique benefits including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health life vision and dental insurance: Cover all your medical bases.
• Paid sick time retirement plan fitness reimbursement pet insurance identity protection technology stipend employee assistance program and more!

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Find out more about what Woolpert has to offer here: is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit train compensate and promote regardless of race religion color national origin sex disability age veteran status and other protected status as required by applicable law. You may view more about EEO on our website: and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting .

If you need to reschedule or cancel your interview please reach out to your recruiter by contacting .

To all agencies:Please no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email the internet or in any form and/or method will be deemed the sole property of Woolpert unless such search firms/employment agencies were engaged by Woolperts Talent Acquisition Team for this requisition and a valid agreement is in the event a candidate who was submitted outside of Woolperts applicant process is hired no fee or payment of any kind will be paid.