Project Coordinator

Project Coordinator
Location: Conyers GA / Charleston SC / Charlottesville VA / GreenvilleSpartanburg SC / Orlando FL / Raleigh NC / Savannah GA / Richmond VA / Remote (Hybrid options available)

About Raymond:
We are a progressive forward-thinking architecture and engineering consulting firm with over 30 years of experience. Employee-focused and technology-driven we deliver high-quality cost-effective and precise services to clients across diverse market sectors including federal government healthcare education and commercial industries. Our commitment to innovation employee development and project excellence has established us as a leader in the industry.

Position: Project Coordinator
We are seeking a highly organized and detail-oriented Project Coordinator to support our Project Management team with administrative and operational functions related to Architecture and Engineering projects. This role assists Project Managers with project setup documentation coordination invoicing proposal support subcontractor administration and project closeout activities. The ideal candidate is proactive organized and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Support Project Managers with project administration activities across multiple projects and task orders.
• Assist with project setup and maintenance in Ajera including project updates and client information management.
• Identify and communicate project data discrepancies or anomalies to Project Managers.
• Assist with proposal creation using established templates and project information provided by technical staff.
• Create and maintain project folders and organize digital project documentation.
• Process and distribute project-related correspondence and documentation including scanning and filing contracts and project records.
• Coordinate subcontractor documentation including Certificates of Insurance (COIs) W-9 forms affidavits and subcontract agreements.
• Assist with preparation of AIA contract documents contractor qualification statements change orders and related project documentation.
• Prepare project support documents including pre-bid sign-in sheets meeting minutes bid tabulations and plan holders lists.
• Support project invoicing pay applications certificates of completion and project closeout documentation.
• Maintain and update project-related templates and standardized documentation.
• Coordinate with internal departments to support project tracking invoicing and project completion activities.
• Assist with special projects and additional administrative support tasks as assigned.

Job Requirements:

• Associate degree preferred.
• Strong communication organizational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficiency with Microsoft Office Suite (Outlook Word Excel Teams).
• Experience with Ajera or similar project management/accounting software is a plus.
• Strong attention to detail and accuracy in documentation.
• Ability to work collaboratively with project managers technical staff subcontractors and clients.
• Ability to maintain confidentiality and professionalism in handling project information.
• Must be authorized to work in the United States.
• Pre-employment drug test background check and valid drivers license required.

What We Offer:
We provide a collaborative and team-oriented work environment with opportunities for professional growth and development. This role offers exposure to a wide variety of architecture and engineering projects while supporting experienced project management professionals across multiple disciplines.

We participate in E-Verify.
EOE M/F/D/V