Program Manager, IPA
Job Location:
Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
14 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Program Manager
CLIENT ASSOCIATION(s): International Psychogeriatric Association IPA
POSITION REPORTS TO: Executive Director
DIRECT REPORTS:N/A
EMPLOYEE STATUS: Exempt Full-time (Minimum of 37.5 hours/week)
ROLE TYPE/LEVEL: Mid Level (Non-Supervisory)
CLIENT/DEPARTMENT OVERVIEW:
For four decades the International Psychogeriatric Association (IPA) has been a leader in the field of older adult mental health. As a global organization with members in 58 countries IPA provides multi-disciplinary educational activities scientific meetings and well-respected publications to promote better mental health for older people all around the world.
JOB OVERVIEW:
The IPA Program Manager will manage the planning communications execution and analysis for IPAs education and membership programs assist with in-person meeting planning support communications and marketing and other related projects.
POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):
- Serve as Staff Liaison: Prepare meeting materials schedule calls and manage projects programs and committee activities listed below in a timely and organized manner with oversight from the Executive Director.
- Education and Training Committee (formerly Products and Services)
- Webinar Series
- Journal Club
- Debate Series
- Membership Committee
- Early Career Network
- Advocacy and Public Awareness Advisory Committee
- Marketing and Communications Taskforce
- Mentorship Program and Taskforce
- Artificial Intelligence (AI) Taskforce
- Education and Training Committee (formerly Products and Services)
- Assist the Executive Director with the IPA-NPS Initiative (Neuro-psychiatric symptoms): A group of experts and IPA/industry leaders creating research campaign materials diagnostic tools and guidelines for care in the context of dementia and other diseases
- Coordination of calls/schedule action items and assistance with the planning of any in-person meetings
- Assist the Executive Director with the following groups including general scheduling communication and creation of meeting materials
- Congress Organizing Committee (changes each year based on location)
- Executive Committee
- Board of Directors
- Manage IPA Awareness Week campaign by creating organizing and scheduling email blasts website updates and social media posts for this campaign in collaboration with our social media contractor
- Oversee and help ensure the success of all online courses including updates to existing courses creation of new courses on relevant topics promotion of all courses and analysis of performance
- Responsible for all aspects of IPAs online events/programs including registration promotion live technical support recordings and evaluations of events
- Manage and coordinate all communications and scheduling with speakers/ presenters including collecting speaker materials ensuring full understanding of roles and responsibilities and scheduling of pre-meetings and events
- Manage and complete our annual CME application (Continuing Medical Education) in conjuncture with our annual meeting ensuring full compliance to all CME requirements/materials
- Oversee the marketing and communications activities related to all programs and IPA membership benefits including the content creation by our social media contractor for our social media sites; Facebook LinkedIn Twitter/X Instagram
- Assist in maintenance of the IPA website including posting announcements of programs and general updates
- Assist Executive Director with the planning of the annual and in-person meetings including:
- Set up and management of online and in-person registration processes
- Assist in the coordination/communications of presenter acceptances using our abstract management website
- Manage the creation and publishing of our annual Book of Abstracts
- Process all reimbursement payments for speaker/leadership travel and awards
- Assist with the logistical planning of technology catering and other needs as assigned
- General membership support including but not limited to copying faxing database management (including iMIS updates and creating/maintaining new database systems) maintaining computer and paper files coordinating mailings drafting letters and processing online payments and invoice for membership
- Process incoming and outgoing expenses as needed
- Answer informational calls regarding the IPA related programs and activities and incoming emails to the Info email account.
- Oversee department inventory including supplies letterhead reference materials.
- Other duties and projects assigned.
SKILLS AND QUALIFICATIONS:
- Strong project management communication and organizational skills
- Ability to coordinate multiple committees programs and international stakeholders
- Proficiency with virtual events databases and basic marketing/social media coordination
EDUCATION/EXPERIENCE:
- Bachelors degree required; related field preferred
- 24 years of experience in program or nonprofit/association management
- Experience with event coordination (virtual and in-person) and stakeholder communication
TRAVEL REQUIRED:
- 1-2 weeks per year.
WORK ENVIRONMENT:
This is a full-time position located in our office in downtown Milwaukee WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
PHYSICAL REQUIREMENTS:
- Ability to sit or stand for extended periods
- Ability to lift up to 1020 lbs occasionally
- Ability to use a computer and standard office equipment
ADDITIONAL INFORMATION:
- Morning calls between 6-7 AM required 2-3 times per month.
Required Experience:
Manager
About Company
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