We are seeking an Office Administrator to provide professional administrative and operational support for the Ovivo Phoenix Fab this role you will work closely with the Fab Shop Manager to support daily operations maintain accurate documentation and help ensure smooth coordination across departments. This position plays a key role in keeping administrative purchasing and reporting processes organized and efficient within a manufacturing environment.
What You Will Do
Organize and prioritize daily administrative work adjusting plans as needed to support changing requirements and workloads.
Prepare type format and produce reports correspondence memos and other technical or confidential documents.
Coordinate correspondence between departments and offices to ensure documentation is accurate complete and appropriate.
Maintain regular contact with key personnel across departments and offices.
Establish and maintain filing systems and computer databases for departmental records.
Collect submit and track project time reports.
Support finance activities by obtaining approval signatures and filing vendor and supplier invoices.
Solicit pricing quotations from vendors and suppliers and prepare material requests.
Enter material request information into Syteline and prepare purchase orders.
Maintain adequate office supply levels and coordinate small shipments including envelopes and boxes.
Perform work in accordance with established safety procedures and maintain a neat orderly workspace.
Support special assignments and projects as requested.
Position Details
Onsite: Phoenix AZ Fab Shop
Reports to: Fab Shop Manager
Travel: Minimal travel expected primarily for training
Minimum Qualifications
High School Diploma or GED
three (3) years of directly related administrative experience in production manufacturing or design environments or an equivalent combination of education and experience.
Proficiency with Microsoft Office applications including Word Excel and PowerPoint.
Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
Ability to respond effectively to sensitive inquiries and make decisions using independent judgment.
No Immigration Sponsorship provided for this role.
Preferred Qualifications
Experience using Syteline.
Associates or Bachelors Degree
Annual or Hourly Compensation Range:
The pay for this role is $26-$29/hr Many factors are taken into consideration when determining compensation such as experience education training geography etc. We comply with all minimum wage and overtime laws.
Benefits
Ecolab provides the following benefits: medical dental vision life insurance accident insurance critical illness insurance hospital indemnity insurance auto insurance home insurance pet insurance identity theft protection short-term and long-term disability 401k pension plans retirement health care benefits short-term incentives vacation (12 days) holidays parental leave employee stock purchase plans(Full-Time Associates) discount on day care services and caregiver services adoption assistance group legal services employee assistance program employee discount program and education assistance programon-Site childcare and fitness facilities may be available at select Ecolab locations.Click herefor additional benefits information.If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Be fully vaccinated for COVID-19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Required Experience:
Unclear Seniority
We are seeking an Office Administrator to provide professional administrative and operational support for the Ovivo Phoenix Fab this role you will work closely with the Fab Shop Manager to support daily operations maintain accurate documentation and help ensure smooth coordination across department...
We are seeking an Office Administrator to provide professional administrative and operational support for the Ovivo Phoenix Fab this role you will work closely with the Fab Shop Manager to support daily operations maintain accurate documentation and help ensure smooth coordination across departments. This position plays a key role in keeping administrative purchasing and reporting processes organized and efficient within a manufacturing environment.
What You Will Do
Organize and prioritize daily administrative work adjusting plans as needed to support changing requirements and workloads.
Prepare type format and produce reports correspondence memos and other technical or confidential documents.
Coordinate correspondence between departments and offices to ensure documentation is accurate complete and appropriate.
Maintain regular contact with key personnel across departments and offices.
Establish and maintain filing systems and computer databases for departmental records.
Collect submit and track project time reports.
Support finance activities by obtaining approval signatures and filing vendor and supplier invoices.
Solicit pricing quotations from vendors and suppliers and prepare material requests.
Enter material request information into Syteline and prepare purchase orders.
Maintain adequate office supply levels and coordinate small shipments including envelopes and boxes.
Perform work in accordance with established safety procedures and maintain a neat orderly workspace.
Support special assignments and projects as requested.
Position Details
Onsite: Phoenix AZ Fab Shop
Reports to: Fab Shop Manager
Travel: Minimal travel expected primarily for training
Minimum Qualifications
High School Diploma or GED
three (3) years of directly related administrative experience in production manufacturing or design environments or an equivalent combination of education and experience.
Proficiency with Microsoft Office applications including Word Excel and PowerPoint.
Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
Ability to respond effectively to sensitive inquiries and make decisions using independent judgment.
No Immigration Sponsorship provided for this role.
Preferred Qualifications
Experience using Syteline.
Associates or Bachelors Degree
Annual or Hourly Compensation Range:
The pay for this role is $26-$29/hr Many factors are taken into consideration when determining compensation such as experience education training geography etc. We comply with all minimum wage and overtime laws.
Benefits
Ecolab provides the following benefits: medical dental vision life insurance accident insurance critical illness insurance hospital indemnity insurance auto insurance home insurance pet insurance identity theft protection short-term and long-term disability 401k pension plans retirement health care benefits short-term incentives vacation (12 days) holidays parental leave employee stock purchase plans(Full-Time Associates) discount on day care services and caregiver services adoption assistance group legal services employee assistance program employee discount program and education assistance programon-Site childcare and fitness facilities may be available at select Ecolab locations.Click herefor additional benefits information.If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Be fully vaccinated for COVID-19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Ecolab is the global leader in water, hygiene and energy technologies and services. Every day, we help make the world cleaner, safer and healthier – protecting people and vital resources.
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