Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational communication and interpersonal skills

Positive attitude and ability to work under stressful or busy conditions

Ability to use personal computer and software to develop spreadsheets databases and do

word processing

Knowledge of basic accounting principles

Experience:

Secretarial experience preferably in public education environment

Major Responsibilities and Duties:

Records Reports and Correspondence

1. Prepare written correspondence forms schedules or reports using personal computer.
2. Prepare instructional materials meeting agendas honor rolls and campus communication as requested using personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events.

Reception and Phones

1. Schedule meetings and appointments and maintain the principals calendar.
2. Greet and direct campus visitors. Maintain a visitor log and issue visitor passes.
3. Assist students teachers and parents as needed.
4. Assist with the receipt and distribution of student materials including homework requests.
5. Receive incoming calls take reliable messages and route to appropriate staff.
6. Receive sort and distribute mail messages documents and other deliveries.

Files

1. Maintain physical and electronic files including mailing lists student records visitor logs and office communications.
2. Update handbooks policy manuals and other documents as assigned.

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
2. Receive store and issue supplies and equipment.
3. Assist with coordination of faculty meetings and campus activities.
4. Assist with campus budget preparation.
5. Maintain inventory of fixed assets equipment and supplies.

Other

1. Assist with preparation of materials for mailing including preparing labels stuffing envelopes etc.
2. Administer medication to students check temperatures and notify parents of student illness in nurses absence.
3. Provide clerical assistance as needed.
4. Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
5. Ability to read and write correspondence. Ability to effectively respond to questions from administrators faculty parents students and the community. Strong communications public relations and interpersonal skills.
6. Maintain confidentiality.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer and peripherals copier fax machine and calculator. Bell system and intercom.

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer and phones. May work irregular and/or prolonged hours.