Grants Project Coordinator & Data Processing Specialist, Associate

Location:Rockville MD(Remote)

Required Clearance:Ability to obtain Public Trust

Position Description:The Grants Project Coordinator & Data Processing Specialist Associate provides advanced administrative operational and transaction processing support for federal grant review and application activities. This role is responsible for coordinating reviewer activities managing project documentation and schedules validating and processing grant application data and supporting overall grant review operations.

Working with greater independence and accountability than junior-level staff the Associate supports day-to-day project execution resolves moderately complex operational issues ensures compliance with established procedures and contributes to process improvement initiatives. The ideal candidate is detail-oriented highly organized analytical and experienced working within structured deadline-driven environments requiring accuracy and collaboration across multiple systems and stakeholders.

Duties and Responsibilities

Grant Review and Project Coordination Support

• Coordinate preparation and maintenance of program support materials webpages templates and review documentation.
• Manage and maintain review details within SharePoint tracking spreadsheets and internal systems to ensure accuracy and completeness.
• Coordinate reviewer recruitment activities including preparing and distributing reviewer invitations tracking responses and maintaining reviewer communications.
• Monitor reviewer participation and panel assignments while identifying and resolving scheduling or tracking discrepancies.
• Schedule and coordinate orientation sessions panel meetings and related virtual events using Zoom and other collaboration platforms.
• Provide meeting facilitation support during panel discussions including attendance tracking technical coordination and ARM support activities.
• Support ARM review processes by validating score completion ensuring documentation accuracy and assisting with panel closeout activities.
• Maintain organized electronic files reports audit records and review documentation in accordance with established procedures and compliance requirements.

Grant Application Processing and Data Validation

• Collect process and organize grant applications submitted through and related federal grant systems.
• Transfer validate and manage application materials within GrantSolutions ARM and other grant management platforms.
• Perform detailed application reviews to verify completeness accuracy compliance and adherence to program requirements.
• Apply established quality assurance procedures checklists and validation protocols to ensure data integrity and processing accuracy.
• Facilitate document transfers uploads and reconciliation activities between grants management systems.
• Maintain and analyze processing logs tracking reports and operational data to identify inconsistencies or processing issues.
• Investigate discrepancies resolve routine processing issues independently and escalate complex matters when appropriate.
• Assist with generating operational reports closeout documentation and status updates for management and clients.

Administrative and Operational Support

• Prepare close-out letters payment vouchers reviewer surveys incident reports and related operational documentation.
• Maintain and reconcile accounting payment and reviewer tracking records with a high level of accuracy.
• Support reporting quality assurance reviews and documentation audits.
• Ensure compliance with standard operating procedures (SOPs) quality standards data handling requirements and federal grant processing guidelines.
• Safeguard confidential and sensitive grant reviewer and applicant information in accordance with organizational policies.
• Participate in team meetings training sessions operational reviews and continuous improvement initiatives.
• Assist junior staff with process guidance system navigation and operational best practices as needed.
• Identify opportunities to improve workflow efficiency documentation management and process consistency.

Requirements

Education and Experience

• Associates degree or equivalent combination of education and relevant experience required; Bachelors degree preferred.
• Minimum of 24 years of experience in project coordination grants administration transaction processing data management customer support or related operational roles.
• Experience supporting federal grant review operations grants processing or government program administration preferred.
• Experience working with scheduling documentation management quality assurance or transaction processing activities in a deadline-driven environment.

Knowledge Skills and Abilities

• Strong organizational analytical and time management skills.
• Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to interpret and apply established procedures SOPs and quality control standards accurately.
• Strong attention to detail and accuracy in data validation recordkeeping and documentation management.
• Ability to identify troubleshoot and resolve routine operational and processing issues independently.
• Strong problem-solving and critical-thinking capabilities.
• Ability to work independently and collaboratively in a team-oriented environment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Adaptability and willingness to learn new systems technologies and evolving operational processes.

Tools and Technology Requirements

• Microsoft Office Suite (Word Excel Outlook PowerPoint)
• Microsoft SharePoint
• Microsoft Planner
• OneNote
• Zoom
• GrantSolutions
• ARM
• Familiarity with Drupal and RRM preferred

Compensation and Benefits

The projected compensation range for this position is $27.64/hr - $34.01/hr benchmarked in the Washington D.C. metropolitan area. The salary range provided is a good faith estimate representative of all experience levels. Salary at LCG is determined by various factors including but not limited to role location the combination of education/training knowledge skills competencies certifications and work experience.

LCG offers a competitive comprehensive benefits package which includes health insurance options (medical dental vision) life and disability insurance retirement plan contributions as well as paid leave federal holidays professional development and lifestyle benefits.

Devoted to Fair and Inclusive Practices

All qualified applicants will receive consideration for employment without regard to sex race ethnicity age national origin citizenship religion physical or mental disability medical condition genetic information pregnancy family structure marital status ancestry domestic partner status sexual orientation gender identity or expression veteran or military status or any other basis prohibited by law.

If you are interested in applying for employment with LCG and need special assistance or an accommodation to apply for a posted position contact our Human Resources department by email at.

Securing Your Data

Beware of fraudulent job offers using LCGs name. LCG will never request payment-related details or advancement of money during the application process. Legitimate communication will only come from oremails not free commercial services like Gmail or WhatsApp. If you receive suspicious emails asking for payment or personal information contact us immediately at.

If you believe you are the victim of a scam contact your local law enforcement and report the incident to theU.S. Federal Trade Commission.