Facilities Coordinator

• Monitor each facility daily and perform weekly inspections of facilities and building equipment.
• Oversee contracts with outside vendors for janitorial landscaping and snow removal recommending changes in vendors as needed and reviewing proposals for new services.
• Oversee all preventative maintenance contracts with outside vendors for building systems including but not limited to heating-ventilation-air conditioning fire safety solar and plumbing.
• Oversee warranty repairs for new buildings covered building systems (roofing) and physical assets such as furniture.
• Draft building maintenance and safety procedures as applicable.
• Oversee building Work Request process ensuring prompt resolution of maintenance issues.
• Serve as primary contact for emergency building issues.
• Perform basic building repairs of building as needed (e.g. basic electrical plumbing and drywall/paint repairs). Oversee selection of outside vendors for larger or more technical repairs and coordination of repair work.
• Assist with procurement of materials needed for building repairs and maintenance.
• Perform monthly inspections of Breakthrough vehicles to ensure that they are in safe working condition.
• Maintain a maintenance log and preventative maintenance schedule for each vehicle.
• Help assess vehicle needs and coordinate repairs of vehicles as needed.
• Work with CAO to determine priorities for the enhancement repair and modification of building facilities and equipment; develop plans for enhancement as well as ongoing and preventive maintenance. Solicit proposals and/or bids from service providers where appropriate and make recommendations for optimal selection.
• Performing other duties as assigned

• Independently follows agency policy and procedures
• Follows through with commitments including meeting established timelines
• Identifies and resolves difficult issues
• Project a professional image to all internal and external customers ensuring proper grooming
• Promote customer care through all actions and behaviors
• Works effectively with diverse staff communities and population served
• Maintain a high degree of sensitivity tact and diplomacy during stressful situations.
• A passion for the mission of Breakthrough

• High School Diploma or GED
• 3-5 years prior experience in facilities management preferably in a non-profit or affordable housing context
• Ability to relate well to and coordinate with the people being served solve problems communicate effectively gather and analyze data and make concise accurate reports and recommendations
• Must possess good organizational and time management skills required to manage a broad set of responsibilities.
• Strong computer skills and a working knowledge of Microsoft Excel
• Flexibility and team-oriented
• Must maintain a valid drivers license along with daily access to a vehicle and acceptable driving record.

• Ability to demonstrate initiative and follow-through and be comfortable working in a changing environment
• Demonstrate a willingness to consistently improve work performance through relationships and guidance
• Maintain a high degree of sensitivity tact and diplomacy during stressful situations.
• Maintain confidentiality with sensitive information

• Direction received from the Chief Administrative Officer
• Has no direct reports

• Medical -We offer group medical benefits through UnitedHealthcare to full-time employees. You have the option of choosing between a PPO or HMO plans. Depending on the plan you choose there may be no cost for an employee single coverage. There is a cost per pay period for coverage for family (i.e. employee plus spouse; employee plus child(ren) or employee plus spouse and child(ren).
• Dental-We offer group dental benefits through UnitedHealthcare to full-time employees. You have the option of choosing between a PPO or HMO. This is an employee paid benefit.
• Vision - We offer group vision benefits through UnitedHealthcare to full-time employees. This is an employee paid benefit.
• Life-Through UnitedHealthcare we offer full-time employees term life insurance to the employees family in case of death. The cost of this benefit is paid fully by the organization.
• Short and long-term disability -If you become disabled UnitedHealthcare provides both short-term and long-term disability insurance to full-time employees. The cost of this benefit is paid fully by the organization.
• 401 (k) Plan -We offer a 401(k) plan which is a tax-deferred annuity to assist full-time employees in planning for retirement. We match 50% of your contribution up to a total of 3% of your base salary.
• Section 125 Plan (FSA)-Through TASC we allow full-time employees to make contributions toward premiums for medical insurance out-of-pocket medical expenses dependent care expenses and/or transit and parking on a before tax rather than an after tax basis.
• Vacation Days -Full-time employees in this position are eligible to accrue vacation days at a rate of 6.67 13.33 days per month based on tenure with the organization.
• Personal Days -Full-time employees in this position are eligible for up to 3 personal days annually pro-rated in year one.
• Sick Days -Full-time employees in this position are eligible for up to 10 sick days annually pro-rated in year one.

Required Experience:

IC