Executive Assistant

Agency

Adult Correction

Division

COO - Operations

Job Classification Title

Executive Assistant I (S)

Position Number

Grade

NC11

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The primary purpose of this position is to provide office and administrative support and facilitation of workflow for two Directors within DACs Division of Community Supervision. The Division of Community Supervision provides probation parole and post-release supervision for individuals returning to their communities after serving their sentences. More than 2000 probation/parole officers serve across the state with offices in every county supervising more than 80000 individuals living in North Carolina communities.

This position also serves as a liaison between the Directors and the Judicial Division Directors and other field management the Commissioners Office Secretarys Office Governors Office representatives of various law enforcement entities and Legislature. Public contact is also an important component of the role as the position holder will communicate directly with stakeholders and the public on behalf of the Directors. This position also serves as administrative support backup to the Chief Deputy Secretary as needed and will also collaborate on projects and initiatives.

Job responsibilities include but are not limited to:
Provide comprehensive administrative support to executive leadership by managing communications correspondence schedules travel arrangements records and office operations while ensuring timely responses to internal and external inquiries
Coordinate executive calendars meetings employee events awards programs newsletters personnel announcements and other departmental communications to support organizational goals and stakeholder engagement
Maintain confidential records office files inventories reservations fleet and travel documentation procurement card transactions and other administrative systems in compliance with agency policies and procedures
Serve as a liaison between leadership staff external partners and the public by screening inquiries directing communications coordinating follow-up actions and ensuring information is communicated accurately and efficiently
Monitor and maintain operational reports complaints databases web applications rosters and related administrative records to support decision-making accountability and effective program operations

Key abilities required for success in this role include:
Perform administrative support tasks; explain and interpret information
Edit adjust language or terminology to meet needs of the audience or as appropriate; use correct grammar organization and structure
Meet changing deadlines while working well under pressure in a fast-paced high-profile environment
Must display a high level of professionalism as it pertains to contact with staff legislators government officials and general public
Determine confidential matters as opposed to public information and demonstrate good judgment and adherence to policy when releasing information

This position description is not all-inclusive and supervisor may delegate and assign other duties to position as needed.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $45431.00 - $79504.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated considerable knowledge of DAC Community Supervision services policies procedures SOPs and regulations
• Experience compiling assimilating organizing manipulating and analyzing printed and electronic information using Microsoft Office applications and other business tools to support decision-making reporting recordkeeping and program operations
• Excellent communication skills with proven ability to produce clear concise and professional written/oral communications reports and correspondence using appropriate grammar organization and formatting
• Experience in developing action plans coordinating resources and activities monitoring progress and ensuring timely implementation of projects initiatives and administrative processes with little or no supervision
• Experience working in positions requiring a high degree of professionalism confidentiality and discretion

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This is an Internal Posting open ONLY for current employees of the NC Department of Adult Correction and eligible RIF Candidates from NC State Government.

This is a full-time position (40 hours per week) with benefits. **Applicants must pass a background check to be eligible for this job.**

Note to Current State Employees:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree preferably in business administration or a related discipline from an appropriately accredited institution

OR

Associates degree in secretarial science business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience

OR

High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience

OR

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Atchemsou Nicole Adjare Sandani

Email: