Executive Assistant Sterling, VA

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Clearance Level - Must Be Able to Obtain
None
U.S. Person Required
Yes
Travel Percentage
25%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
No
Is Relocation Available
No

Job Description
Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.

The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.


Responsibilities will include:
Facilitate daily office operations (e.g. scheduling and coordinating meetings calendar management and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual on-site customer)
Attend and participate in meetings take meeting notes record taskers and actions and update the staff when necessary.
Review incoming and outgoing correspondence including preparing documents for signature and ensure proper routing
Edit presentations briefings and reports; check for formatting proofread and edit as necessary.
Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
Assist in coordinating special projects/events including planning and coordinating multiple presentations disseminating information and organizing team events.
Coordinate new employee onboarding provide information pertaining to creation requests for network access accounts IT equipment and workspace and laptop set-up.
Update and maintain records files and other documents/materials (electronic or in hard copy).
Performs multiple critical and time-sensitive tasks simultaneously.
Host visitors coordinate parking pass security clearances and escort uncleared visitors